Executive Personal Assistant

Requirements:
Education:

Bachelor’s degree preferred (Business Administration, Communication, or related field)
Equivalent experience may be accepted

Experience:

• 2–3+ years in an administrative or executive assistant role
• Experience supporting high level executives preferred

Skills:

• Excellent written and verbal communication
• Strong organizational and time management
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Discretion and professionalism
• Ability to multitask and work under pressure

Personal Qualities:

• Proactive and self-motivated
• High emotional intelligence
• Problem-solving mindset
• Attention to detail
• Flexible on working schedule

Key Responsibilities:

• Calendar & Schedule Management
• Organize and manage the executive’s calendar
• Schedule meetings, appointments, and travel arrangements

Communication Management

• Handle internal and external correspondence (emails, calls, letters)
• Act as a point of contact between executives and staff/clients

Meeting Preparation

• Prepare agendas, presentations, and reports
• Take meeting minutes and follow up on action items

Travel & Logistics

• Book flights, hotels, and transport
• Manage travel itineraries and expense reports

Confidentiality & Discretion

• Handle sensitive information with discretion
• Maintain confidentiality on business and personal matters

Project Support

• Assist with planning and executing executive-led projects
• Monitor deadlines and ensure timely follow-up

Office Coordination

• Coordinate with departments on behalf of the executive
• Help manage budgets or resources, depending on the company

MALARA PROJECT MANAGEMENT S.R.L.
Our company provides a comprehensive portfolio of services, including but not limited to: supply chain management and procurement support for the delivery of materials, equipment, and essential commodities such as food, water, and fuel; business consulting and other services. These include, for example, power generation solutions, domestic and international transportation services, and maintenance and spare parts supply for generators.

At Malara Project Management S.R.L., our mission is to deliver the highest quality products, offering the best combination of selection, value, and industry-leading speed of service. We believe that true excellence lies in the details—ensuring our customers and clients can focus on their core operations with complete confidence in our support.

Since our inception, Malara Project Management S.R.L. has earned a strong reputation for excellence across both our service delivery and product offerings. We view every member of the Malara Project Management S.R.L. community—employees, customers, and clients alike—as an integral part of our extended family. This inclusive approach fosters a culture of collaboration, trust, and unwavering commitment to our shared mission.