Executive Assistant, Office Coordinator & Social Media Marketing AssistantJob Description

We are looking for a proactive, well-organized, and responsible employee to support the CEO in daily business operations, office administration, logistics coordination, customer relations, and social media marketing.

The ideal candidate will play an important role in supporting the company's growth by managing administrative tasks, coordinating shipments, assisting with customer communication, and developing the company's online presence.

Key Responsibilities1. Executive Assistance & Customer Relations

• Provide direct administrative and organizational support to the CEO.

• Assist with customer communication, business correspondence, and follow-ups.

• Help maintain relationships with existing customers and establish contact with potential customers.

• Coordinate meetings, appointments, and daily business activities.

2. Logistics & Transportation Coordination

• Organize incoming and outgoing shipments and deliveries.

• Coordinate with courier companies, transport providers, suppliers, and customers.

• Track shipments and ensure timely delivery and collection of goods.

• Prepare and manage shipping documents and related records.

3. Social Media Marketing & Online Promotion

• Manage and develop the company's presence on LinkedIn, Facebook, and Instagram.

• Create, prepare, publish, and schedule engaging content, including posts, product presentations, promotional materials, photos, and short videos.

• Support the planning and implementation of social media marketing campaigns to increase brand awareness and attract potential customers.

• Identify opportunities to promote the company's products and services through social media channels.

• Monitor audience engagement, respond to comments and messages when appropriate, and help generate new business leads.

• Assist with paid social media advertising campaigns and monitor their performance.

• Track basic social media statistics and prepare regular reports on reach, engagement, and campaign results.

• Support the creation of marketing materials and maintain consistent company branding across all online platforms.

• Assist with website content updates and other digital marketing activities.

4. Office Administration & Accounting Coordination

• Organize and maintain office documents, records, and administrative files.

• Collect, organize, and prepare monthly invoices, receipts, and other documents for the company's accountant.

• Coordinate with the external accountant regarding monthly accounting documentation and administrative requirements.

• Assist with general office management and other daily administrative tasks.

Requirements

• Fluent in Romanian and English, both written and spoken.

• Good organizational, communication, and time-management skills.

• Practical knowledge of LinkedIn, Facebook, and Instagram for business and marketing purposes.

• Ability to create attractive social media content and write clear, engaging posts.

• Basic knowledge of digital marketing, social media advertising, and performance statistics.

• Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook.

• Strong attention to detail, reliability, initiative, and a problem-solving attitude.

• Ability to work independently, prioritize tasks, and handle multiple responsibilities.

Previous experience in social media marketing, office administration, customer relations, or logistics coordination is an advantage.

What We Offer

• The opportunity to work directly with the CEO.

• A dynamic and professional business environment.

• The opportunity to contribute to the company's marketing activities and business development.

• A varied role with opportunities to develop administrative, communication, and digital marketing skills.