Operations Administrative Officer

Previous experience in HR support, procurement, or any related field
Fluency in English (spoken and written) is mandatory.
Strong knowledge of MS Office (Excel, Word, Outlook);
Excellent organizational and analytical skills with attention to detail.
Proactive, adaptable, and able to manage multiple priorities simultaneously.
Strong communication and organizational skills.
Ability to work in a fast-paced, multicultural environment.

We are looking for a motivated and detail-oriented Operations Administrative Officer with proficiency in English or Romanian to support our invoicing and office admin activities. The role is on-site and the office is near Pipera subway station.

Key Responsibilities:

Support on prepare and process pre- and post-payroll activities in collaboration with the HR and Finance teams.
Translate documents and correspondence between English/Romanian.
Ensure accuracy of timesheets, attendance, and related payroll documentation.
Prepare and maintain reports required for payroll audits and compliance.
Audit supplier invoices for accuracy, compliance, and contractual alignment.
Compile and maintain procurement-related data and reports.
Support supplier selection, prepare comparisons, and assist with contract negotiations.
Manage day-to-day administrative tasks related to the office environment.
Coordinate office service contracts (utilities, maintenance, telecom, etc.) and ensure timely renewals.
Support internal audits and reporting requirements.
Support tracking shipments and delivery timelines in coordination with logistics teams.