Publicat 06 Ian 2019 | Reactualizat 05 Feb 2019 | Expiră 06 Feb 2019

Office Assistant

1 post
Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information
requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require
considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the
manager and/or department assigned.

Effective interpersonal skills and ability to work cooperatively with others.
Working knowledge of Keynote, Page, Numbers and Ppt, Word and Excel.
Ability to establish and maintain effective working relationships with colleagues and clients.
Fluid in English both written and spoken.

High School Diploma with 3-4 years relevant experience; or equivalent combination of education, training and experience.
May be required to hold a valid driver’s license.
Extensive use of telephone and face-to-face communication requiring accurate perception of speech. RESPONSIBILITIES
• Manage efficiently our office
• Schedule of appointments as determined by priority
• Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager
• Maintain all files, confidential records
• Coordinate travel schedules, arranging meetings and teleconferences
• Filter all telephone calls, mail and email; dispersing and handle as appropriate
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports
• Be responsible for all incoming and outgoing mail and correspondence including but not limited to courier, deliveries, etc
• May be responsible for taking and distributing internal meeting minutes
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested
• May track a variety of department and/or employee data and complete regularly scheduled reports by required due date
• Assist in preparation, obtain signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, employee leaves, promotions, etc
• Ensure that communications are promptly and accurately dispatched
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients
• May be responsible for the submission of staff expense reports
• May be responsible for the coordination and planning of facility needs
• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals
• Take responsibility for the selection and procurement of all Facilities related supplies.
• Works efficiently and effectively.
• Alerts Coordinator when tasks are complete or awaiting approval.
• Performs other duties as required.

Why join our team:
- Contribute to the development of innovative brands, from different industries
- Opportunity to work in an experienced team that has developed over 200 branding and rebranding projects

What we offer:
- Attractive package
- The opportunity to develop professionally
- Young, fun, friendly and performant team
- Cool office with central location
- Tea / coffee, snacks and sandwiches
- Relax media room with (PS4, ping pong, darts ecc). INOVEO este un magnet de frumos si inovatie. Suntem agentia cu care isi doresc sa lucreze cei care cred in frumosul studiat si functional. Atragem clientii mici, ca noi, cu potential de amplificare.
1. Ne plac colegii care stiu sa deserveasca proiectele si clientii cu care lucram.
2. Ne plac antreprenorii care isi iubesc brandurile mai mult decat masinile pe care le conduc si investesc in viitorul brandului lor. Lucram cu antreprenorii deschisi care cred ca brandul este o importanta carte de vizita pentru profitul businesului lor.
3. Ne place sa credem ca adevarata sansa a Romaniei sta in puterea noastra de a rafina brandul romanesc, cel de cel putin 7 ani, si de a-l face mai seducator, mai dorit, mai vandabil si mai profitabil.
Suntem despre (1) Acum, (2) Azi mai buni decat ieri, (3) Dragoste fata de frumosul functional.
O parte din proiectele noastre sunt pe site:
Office Assistant  -  INOVEO Concept

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