IT Management Assistant (18 months)

The primary purpose of this position is to provide analytical and administration support to the IT Center organization leadership in Cluj.

In the role, you maintain formal processes to ensure the IT organization reporting provides clarity and insight to decision-making in the interest of delivering tangible benefits in speed, cost, risk, agility, efficiency, and experience.

In this role, your responsibilities will be
* Build, aggregate, and analyze data to maintain an accurate and complete database with various info on the employees of the IT Center
* Develop visualizations, communication material, and presentations based on the analysis of the dataset maintained
* Maintain and refine internal processes that support the smooth running of operations and handle the office supplies for the group
* Take minutes during management meetings and follow up on assigned actions
* Processing and recording of received invoices to ensure timely processing and tracking 
* Receipt of deliveries and validation against Purchase Orders issued, and where required distribution of such; handling post and shipping
* Allocate and manage the database for mobile phones and computers, conducting the necessary reporting to the financial department
* Providing support to the IT Resource Center Group members in accurately filling out various forms (travel request forms, expense reports, internal requisition forms)
* Coordinate and prioritize events, training, and meetings to include catering and where necessary transport
* Arrange travel/accommodation schedules for staff and visitors on domestic and overseas business trips (book hotel accommodation, arrange transportation, and rooms, coordinate meetings) 
* Maintain and file all records/documentation in an organized manner to ensure timely and consistent access to such on an ongoing basis

Who you are:

You scan the environment for new technical skills, knowledge, or capabilities that can benefit business or personal performance. You break down objectives into appropriate initiatives and actions. You build and deliver solutions that meet customer expectations.

For this role, you will need
* Bachelor’s degree or equivalent work experience required
* Previous 1-2 years experience in a multinational environment, in an administrative position, an advantage
* Excellent written and spoken English interpersonal skills required
* Proficient in Word, Excel, PowerPoint, Outlook, SharePoint, etc.
* Excellent prioritizing, planning, and organizing skills
* Ability to prioritize and multitask, while maintaining a high level of quality and communication
* Outstanding customer service orientation, with a focus on professional interaction with all collaborators
* Ability and willingness to quickly learn new products and technologies
* Attention to detail, great teammate
* Ethical and professional integrity

Preferred Qualifications that Set You Apart: 
* Experience in administrative assistance (travel scheduling, events organizing)
* Skills in Excel and PowerPoint
* Professional communication via email

Our Offer to You

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development we strive to create a workplace that is supportive and rewarding.

Depending on location, our flexible work from home policy allows you to make the best of your time, by combining quiet home office days with collaborative experiences in the office so that you can personalize your work-life mix.

Moreover, our global volunteer employee resource groups will empower you to connect with peers that share the same interests, promote diversity and inclusion and positively contribute to communities around us. 

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability. With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety. We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you’re an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with Emerson. Join our team – let’s go!