HR Specialist - 12 months determined period contract

• University degree (Human Resources/Economics)
• Minimum one year HR experience; HR administration activities
• Good knowledge of labour legislation
• Fluent in English
• MS Office
• Oracle – preferred
• Revisal - preferred
• Very good organizing skills and attention to details
• Well organised and able to work under stress
• Flexible
• Discrete and reliable

• Prepares all relevant documents (employment contracts, addenda, termination of contract decisions etc.) for the SSC associates, on time, accurately and correctly and registers them with the labor authorities, if applicable
• Makes sure that all documents from personal employment files are filed, organized and updated; manages the HR documents archive
• Responsible for updating and registering the electronic register with ITM (Revisal)
• Is a key user of Oracle; introduces new associates in Oracle, performs on going updates of the soft with regards to leaves, promotions or other data changes
• Clinic: Prepares the files for each associate, makes sure that the medical files for each associate are filed and updated, schedules the annual check ups; manages maternity related issues (relation with the clinic and the labor authorities, applicable documentation); maintains the relation with the clinic; escalates the feedback of associates and looks for solutions together with the clinic representatives
• Updates and sends monthly the list of associates who access various benefits
• Stays up to date with the legal provisions regarding HR and acts as an advisor on specific employee relations matters
• Delivers specific HR reports
• Provides input for designing and implementing HR policies and procedures
• Keeps the confidentiality of all data and displays a high level of integrity in daily work
• Follows internal policies and procedures in daily work
• Makes visits to the state authorities (e.g. AJOFM, ITM, etc.) to register applicable documents, as per the law
• Acts as an active HR Team Member
• Gets involved in various HR projects, on areas such as communications, brand awareness, associate engagement, recruitment
• Acts as key user for the internal application Kayako; solves queries within applicable SLAs, escalates issues and ensures follow-up

Office Depot, which recently has become Viking by Raja Group, is one of the most important European reseller of workplace products and services. The Shared Service Center in Cluj-Napoca is currently the only Viking/Office Depot subsidiary in Romania. With a focus on financial services (Accounts Payable, Accounts Receivable & General Ledger), Office Depot SSC also incorporates departments such as Master Data Management, Data Management Services and e-Support. With an enthusiastic team of around 300 associates, Office Depot SSC is one of the main players in the SSC/BPO field in Cluj-Napoca.
Our motto is #TogetherFasterStronger so you can be assured that we will welcome you in a friendly, yet professional work environment where you can evolve. To find out more about Viking/Office Depot, visit our website at www.officedepot-career.ro and check out our social media.