Ideal Candidate
We are looking for a detail-oriented and experienced HR Administration Specialist to join our team. In this role, you will manage HR administrative activities in compliance with company policies and Romanian labor and fiscal legislation.
The ideal candidate has strong knowledge of Romanian labor law and HR administrative processes and is comfortable managing the full employee lifecycle while ensuring compliance with internal policies and legal requirements.
Job Description
Key Responsibilities:
1. Personnel Administration:
• Prepare, update, and maintain employee records and personnel files in accordance with Romanian labor legislation and internal procedures.
• Manage employment contracts, addenda, job descriptions, suspensions, and termination documents.
• Update employee data in HR systems (Revisal, REGES Online, SAGA) and ensure compliance with legal deadlines.
• Ensure proper completion, archiving, and maintenance of all personnel documentation.
• Issue employment-related documents (certificates, confirmations, references, etc.).
• Track employee vacation balances and verify attendance records against approved leave requests.
2. Payroll and Reporting:
• Collect and centralize all payroll-related information (timesheets, sick leave, vacation leave, salary changes, bonuses, allowances, etc.).
• Distribute payslips to employees
• Administration of employee benefits
• Centralize sick leave documentation.
• Prepare payroll-related reports
3. HR Processes and Employee Support:
• Support onboarding and offboarding processes
• Provide guidance to employees on HR policies, benefits, and internal procedures.
• Communicate HR updates and legislative changes to employees.
• Maintain relationships with external partners
• Ensure employees complete mandatory medical examinations and occupational safety training.
• Support the development and updating of HR procedures, internal regulations, and organizational documentation.
Requirements:
1. Personnel Administration:
• Prepare, update, and maintain employee records and personnel files in accordance with Romanian labor legislation and internal procedures.
• Manage employment contracts, addenda, job descriptions, suspensions, and termination documents.
• Update employee data in HR systems (Revisal, REGES Online, SAGA) and ensure compliance with legal deadlines.
• Ensure proper completion, archiving, and maintenance of all personnel documentation.
• Issue employment-related documents (certificates, confirmations, references, etc.).
• Track employee vacation balances and verify attendance records against approved leave requests.
2. Payroll and Reporting:
• Collect and centralize all payroll-related information (timesheets, sick leave, vacation leave, salary changes, bonuses, allowances, etc.).
• Distribute payslips to employees
• Administration of employee benefits
• Centralize sick leave documentation.
• Prepare payroll-related reports
3. HR Processes and Employee Support:
• Support onboarding and offboarding processes
• Provide guidance to employees on HR policies, benefits, and internal procedures.
• Communicate HR updates and legislative changes to employees.
• Maintain relationships with external partners
• Ensure employees complete mandatory medical examinations and occupational safety training.
• Support the development and updating of HR procedures, internal regulations, and organizational documentation.
Requirements:
- Minimum 2 years of experience in HR administration, preferably in a similar role or within a multinational environment.
- Proven experience managing the full employment lifecycle (onboarding,contract changes, offboarding).
- Experience working with HR systems
- English advanced level
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