Procurement and Administrative Specialist

• Excellent oral and written communication skills
• Detail-oriented and highly organized
• Excellent planning and time management/prioritization skills
• Ability to handle confidential information
• In-depth knowledge of procurement regulations, and contract documents
• Outstanding negotiation and interpersonal skills
• Ability to resolve client complaints and concerns
• Analytical competence and decision-making skills
• Ability to work independently
• Result oriented skills
• Research and analytical skills
• Problem solving via innovation & creativity
• Knowledge of MSOffice package

• Overseeing and assisting with the creation and maintenance of contract databases
• Acting as an information source on organization policies and procedures pertaining to procurement
• Conducting market research on available solutions. Searching and identifying solutions that best meet Edenred needs within the industry.
• Identifying prospective suppliers of assigned categories according to specific internal department needs.
• Developing strong relationships with key suppliers and measure suppliers’ performance based on cost, quality, delivery, and service level.
• Ensuring compliance with organization policies, procedures, planning and billing systems
• Handling initial contract review and analyzing contracts to ensure compliance with company policy, procedures and systems, and other technical requirements; for the avoidance of doubt, you will not revise the contracts from a legal perspective.
• Organize competitive bidding procedures according to the rules of the Financial Regulation and the relevant internal procedures of Edenred.
• Perform due-diligence specific crosschecks, ensure proper analysis and evaluation of supplier performance, ongoing monitoring and assist in off-boarding procedures, when required.
• Assist in the development of the annual procurement plan and periodically monitor the application of the procurement procedure, in close collaboration with the relevant departments, identifying possible risks
• Collect, examine, archive and organize suppliers’ contracts of the company and other contractual documents;
• Ensure all suppliers’ contracts, addenda & other contractual documents are set up in digital platform according to the applicable processes, accurately and in a timely manner;
• Monitor and perform regular updates to existing suppliers’ contracts, in order to ensure their accuracy;
• Handling communication with suppliers on various technical issues;
• Provide reports on the status of suppliers’ contracts;
• Drawing up periodic reports for monitoring the application of procurement procedures by the Company, providing information on the contracts related to termination date, price, special conditions.
• Ensure end to end coordination of client onboarding and suppliers’ questionnaires guaranteeing high level of accuracy of released information.
• Conduct bank account management administrative activities – perform routine account maintenance tasks in terms of bank mandates update, manage communication with the banks, electronic banking systems user management and update.

WHAT IS EDENRED?

The Edenred State of mind - We are a unique company.

Working at Edenred means being part of a company that is Innovative, Multicultural, Responsible, Bold.
We are looking for new employees who will embrace the Edenred adventure with the same intensity and passion as we do. They will feel right at ease at Edenred because they like to push back the boundaries, try new things, constantly improve, win and grow. We need women and men who share our ambition, who are looking to perform, challenge us and themselves to move forward every day. We are looking for women and men who want to vibe with us.

Edenred is a leading digital platform for services and payments and the everyday companion for people at work, connecting 52 million users and 2 million partner merchants in 45 countries via 1 million corporate clients.

Edenred offers specific-purpose payment solutions for food (such as meal benefits), incentives (such as gift cards, employee engagement platforms), mobility (such as multi-energy, maintenance, toll, parking and commuter solutions) and corporate payments (such as virtual cards).

Last year, Edenred celebrated 25 years of activity in Romania! During this period, the company has continuously adapted to respond to the everchanging needs of consumers, technological evolution and economic and social changes, becoming the main digital platform for services and payments in Romania, with 100% digital solutions for employees, companies, merchants and administration, all connected in a symbiotic ecosystem. Edenred continues to be socially responsible, promoting socially, economically and ecologically virtuous solutions, thus placing ESG at the heart of all its activities.

As part of Edenred, BenefitSystems is the market leader of electronic employee benefits in Romania, with the widest range of extra-salary benefits, offering companies a complete flow for managing, reporting, and integrating into accountancy and payroll systems of all benefits chosen directly by their employees.

WANT TO KNOW MORE ABOUT US?

True to the Group’s purpose, “Enrich connections. For good.”, our solutions enhance users’ well-being and purchasing power. They improve companies’ attractiveness and efficiency and vitalize the employment market and the local economy. They also foster access to healthier food, more environmentally friendly products, and sustainable mobility.
Edenred’s 12,000 employees are committed to making the world of work a connected ecosystem that is safer, more efficient, and more responsible every day.

In 2023, thanks to its global technology assets, the Group managed €41 billion in business volume, primarily carried out via mobile applications, online platforms, and cards.

Edenred is listed on the Euronext Paris stock exchange and included in the following indices: CAC 40, CAC 40 ESG, CAC Large 60, Euronext 100, Euronext Tech Leaders, FTSE4Good and MSCI Europe.

Edenred Romania serves everyday over 1.7 million employees, 33,000 + companies and over 60,000 merchants, while constantly supporting and advising the local and national authoritities (legislative and governmental) to identify and implement the best measures for solving the HR market needs and improve the wellbeing of local, regional and national stakeholders.

Driven by a strong customer oriented culture and a constant pursue for simplicity, Edenred Romania is an innovation vector in the market - the first company to propose a benefit mobile application / platform (benefitsystems.ro), the first chatbot in the industry or the first integration of our products & services with popular growing Romanian platforms (i.e. Tazz, Freshful, Glovo), fully benefitting by the presence in Romania of the Group Technology Hub – Edenred Digital Center.

With a reputation of entrepreneurial company that is permanently seeking to onboard the talents, Edenred Romania is the place where we believe that business excellence can be achieved with team approach and respect. We are respectful towards our customers, by being pro-active, accountable, and honest; to our colleagues, by expressing gratitude and recognition; to our shareholders, by using the resources they put at our disposal efficiently; and to society by promoting products and services that create value for all stakeholders.

OUR CSR INITIATIVES

The European FOOD (Fighting Obesity through Offer and Demand) programme is the largest European public-private project launched and coordinated by Edenred since 2009 in 10 EU countries, including Romania. FOOD mobilises 31 prestigious public and private partners, such as the National Institute of Public Health and the Association of Family Doctors Bucharest-Ilfov at national level. The objective of the programme is to promote healthy eating habits, both by raising awareness of how food affects the health of employees and by reducing food waste, with a direct impact on the restaurants involved in the project. Thus, FOOD brings employees, companies and partner restaurants together to encourage a balanced lifestyle.

Edenred has made it its mission to promote healthy nutritional habits both at work and at home, with Edenred's most popular and appreciated product being the meal card, used to purchase food and hot meals.

This year, on March 12, we celebrated 5 years of the food in Romania together with the most important voices of public authorities and business. Thus we created a platform for debate and awareness-raising on the positive impact of the collaborative partnership between the public and private sectors on Romanians' eating habits and in strengthening a strong national culture of prevention.

HOW DOES THE BENEFIT PLATFORM WORK?
The employer concludes a contract and sends a list of employees with the corresponding monthly budget. The platform works like an online store where each employee has secure access to a wide range of flexible benefits, offers and discounts, within the budget provided by the employer. The employer thus outsources a service that would have taken the company's internal resources, both time wise, as well as human or financial.