Candidatul Ideal
By applying for this position, the candidate confirms that they have read and understood the Personal Data Processing Notice (FPN), available at the link below.
Please review the document before submitting your application :
https://www.vitaro.ro/wp-content/uploads/sites/21/2025/11/Vitol-Fair-Processing-Notice-for-job-applicants-RO-Vitaro-2025.pdf
• Bachelor’s degree in Business Administration, Communications, or a relevant field.
• Previous experience in a similar executive or administrative support role.
• Advanced English skills and preferably another international language: French, Russian, or German.
• Excellent organizational, time management, and prioritization skills.
• Strong attention to detail and the ability to quickly connect information from unrelated topics.
• Excellent verbal and written communication skills.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, OneNote).
• Ability to maintain confidentiality of sensitive information.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Basic knowledge of calendar management and task management software.
• Experience in coordinating corporate events or business travel.
• Ability to use document management software or online collaboration tools.
Please review the document before submitting your application :
https://www.vitaro.ro/wp-content/uploads/sites/21/2025/11/Vitol-Fair-Processing-Notice-for-job-applicants-RO-Vitaro-2025.pdf
• Bachelor’s degree in Business Administration, Communications, or a relevant field.
• Previous experience in a similar executive or administrative support role.
• Advanced English skills and preferably another international language: French, Russian, or German.
• Excellent organizational, time management, and prioritization skills.
• Strong attention to detail and the ability to quickly connect information from unrelated topics.
• Excellent verbal and written communication skills.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, OneNote).
• Ability to maintain confidentiality of sensitive information.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Basic knowledge of calendar management and task management software.
• Experience in coordinating corporate events or business travel.
• Ability to use document management software or online collaboration tools.
Descrierea jobului
Main Responsibilities – Direct Support to the CEO
Administrative Responsibilities – Office Management
Team Support Responsibilities
Operational and Coordination Responsibilities
- Organizes the CEO’s schedule: appointments, meetings, calls, events.
- Prioritizes and filters incoming requests so the CEO can focus on essential matters.
- Prepares documents, presentations, reports, and materials needed for meetings.
- Manages correspondence (emails, messages, letters) and drafts replies when needed.
- Keeps track of important deadlines and ensures the CEO is informed in advance.
- Accompanies the CEO to meetings when necessary and records key points and action items.
- Coordinates travel arrangements: flights, hotels, transfers, itineraries.
- Ensures confidentiality of sensitive information.
Administrative Responsibilities – Office Management
- Oversees the proper functioning of the office: supplies, consumables, equipment.
- Coordinates the relationship with suppliers and service providers (IT, courier, maintenance, cleaning, etc.).
- Manages internal documents.
- Organizes internal meetings: room bookings, logistics, protocol.
- Ensures smooth communication between departments and the CEO’s office.
Team Support Responsibilities
- Handles colleagues’ administrative requests and directs them to the appropriate persons.
- Assists in organizing internal events.
- Manages internal requests related to scheduling, access, documents, or various team needs.
- Maintains an efficient working environment through clear and prompt communication.
Operational and Coordination Responsibilities
- Monitors ongoing projects and provides concise updates to the CEO.
- Monitors, manages, and prepares the documentation and travel arrangements for all team members.
Descrierea companiei
Vitaro Energy offers a range of high-grade bitumen and diesel products to customers across the construction industry in Romania and neighbouring countries.
We have grown our expertise over two decades and are committed to understanding our customers’ needs, sourcing the required grades of bitumen and diesel to offer quality Vitaro branded products and providing a range of flexible financial and logistical solutions. Our ability to deliver on time and to specification makes us the partner of choice for bitumen and diesel supply to the construction industry in Romania and beyond.
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