About the Role:

We are seeking a proactive and detail-oriented HR Admin to join our Human Resources team. In this role, you will support the day-to-day HR administration across the employee lifecycle, with a strong focus on system updates, employment documentation related to pre onboarding, onboarding, offboarding, compliance, and employee support.

You will be responsible for maintaining accurate employee records, preparing HR documentation, monitoring key employment deadlines, and ensuring HR administrative processes are completed correctly and on time.

Requirements:

• 3 years of experience in an HR role in a similar position
• Good knowledge of labor legislation and HR best practices
• Strong organizational and administrative skills
• Excellent communication and interpersonal abilities
• High level of integrity and confidentiality
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in a fast-paced or international work environment
• High-level English communication skills

Key responsibilities:


• Maintain accurate and up to date employee information in HR systems, personnel files, and internal trackers.

• Process employee data changes, including new hires, terminations, salary updates, role changes, reporting lines, bonuses, and other employment related updates.

• Manage pre onboarding activities, including review of required documents, medical checks, and other mandatory steps.

• Prepare employment agreements, addendums, termination documents, employment certificates, and other HR related documentation.

• Ensure employment documentation is completed accurately and within the required deadlines.

• Coordinate the administrative onboarding and offboarding processes.

• Organize mandatory Health and Safety onboarding sessions and monitor completion of required training and documentation

• Monitor probation periods and ensure probation decisions and related documentation are completed on time.

• Respond to employee queries related to HR administration, employment documents, benefits, leave, internal procedures, and HR systems.

• Maintain complete, accurate, and compliant electronic and physical employee files.

• Monitor missing, incomplete, or expired documentation and follow up with employees and internal stakeholders.

• Support the monthly payroll preparation process by ensuring all relevant employee changes are correctly recorded and communicated.

• Collaborate with Payroll and other internal teams to ensure accurate and timely HR data is registered.

• Ensure HR administration activities comply with labor legislation, data protection requirements, and internal procedures.

• Support internal and external audits by providing accurate employee records and HR documentation.

Benefits:

• Medical Subscription
• Meal Vouchers.
• After Probation: Attendance 300 lei, Gift Christmas, Easter, Women’s Day 300 lei net each.