Front desk officer/ Receptionist (zona Promenada)

• Being able to work within a team;
• Being able to create accurate reports;
• Being able to work with deadlines;
• Having high attention to details and being an organized and structured person;
• Having awareness of health & safety issues;
• Having IT skills (MS Office, MS Project) – a good command of Excel is a must;
• Romanian language is a must, advanced knowledge of English needed.

• Receptionist/secretary duties;
• Postal and courier services;
• Visitor management;
• Ordering of ID cards, business cards, laptop passes etc.;
• Managing of access keys;
• Ordering of printed materials and office supplies;
• Assisting employees with different issues, e.g. scanning, printing, copying etc.

• To manage the various vendors providing services and goods related to our facility, employees and devices/equipment;
• To give support, help, guidance and advices to expatriates and local employees in various problems and challenges. Giving translation help and advising in local and specific matters;
• To implement and run day-to-day operations/processes to meet security requirements and follow the client`s policies, e.g. visitor, parking, laptop, gate pass, access control, inward/outward materials etc. processes;
• To ensure the Admin processes/procedures are in place to meet requirements of different audits and make sure we are compliant;
• To manage customer visits and company/employee events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings etc.);
• To report several matters to the central team on monthly basis, e.g. seating, dashboard, CCTV, incidents etc.;
• To manage mobile phone subscriptions and devices. Also manage the possible office expansions whenever required;
• To manage the vendor invoices;
• To prepare and periodically update the preventive maintenance plan;
• To organizing and supervise the FM works: technical services, cleaning, etc.

• Competitive salary in a stable and growing company;
• Meal vouchers;
• Team of supportive colleagues;
• Participation in interesting projects;
• International team and company environment;
• Space for open-minded individuals.

OKIN FACILITY is a key player on the market of Integrated Facility services in the Central and Eastern Europe. With over 30 years of experience, we know how to take care of services at our clients. We are now seeking a Front Desk Officer/Receptionist to complete the OKIN team allocated to a project in Bucharest, Promenada Mall Area, close to Aurel Vlaicu Metro Station, who will develop his/her activity in a very modern building.
For more details about who we are, please visit https://www.okinfacility.com/ .