Candidatul Ideal
The Executive Assistant provides high-level administrative and organisational support to the senior leadership team, ensuring efficient day-to-day operations, effective communication, and proactive management of schedules, correspondence, and projects. This role requires exceptional professionalism, discretion, and the ability to prioritise in a fast-paced environment.
Descrierea jobului
Key Responsibilities
1. Administrative and Organisational Support
Manage complex diaries, appointments, and travel arrangements.
Schedule and coordinate meetings, conferences, and events (both internal and external).
Prepare and distribute agendas, briefing papers, and meeting minutes.
Maintain efficient filing systems and records, both digital and physical.
2. Communication and Correspondence
Act as the first point of contact for internal and external stakeholders.
Draft, review, and edit correspondence, reports, and presentations.
Handle confidential information with discretion and professionalism.
Liaise between executives, staff, and external partners to ensure clear communication and timely follow-up.
3. Project and Office Management
Support or lead special projects as assigned by the executive team.
Coordinate office operations and logistics as needed.
Maintain supplies, contracts, and relationships with vendors or service providers.
4. Financial and Administrative Processes
Process invoices, expense claims, and credit card reconciliations.
Support procurement and resource planning as required.
5. Leadership and Confidential Support
Represent the executive team with professionalism and integrity.
Anticipate needs and take initiative to resolve issues before escalation.
Essential Skills & Experience
Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
Proficiency in English
Excellent organisational and time-management skills with strong attention to detail.
Outstanding written and verbal communication skills.
High level of discretion, integrity, and professionalism.
Advanced proficiency in Microsoft Office Suite (Outlook, Word) and digital collaboration tools (e.g. Teams, Google Workspace).
Ability to manage competing priorities and work under pressure.
Qualifications
Bachelor’s degree
Key Competencies
Professionalism and Discretion – handles sensitive information responsibly.
Initiative and Problem-Solving – anticipates needs and identifies solutions proactively.
Communication and Interpersonal Skills – builds strong relationships at all levels.
Organisation and Time Management – balances multiple tasks effectively.
Adaptability and Flexibility – remains calm and efficient in dynamic situations.
1. Administrative and Organisational Support
Manage complex diaries, appointments, and travel arrangements.
Schedule and coordinate meetings, conferences, and events (both internal and external).
Prepare and distribute agendas, briefing papers, and meeting minutes.
Maintain efficient filing systems and records, both digital and physical.
2. Communication and Correspondence
Act as the first point of contact for internal and external stakeholders.
Draft, review, and edit correspondence, reports, and presentations.
Handle confidential information with discretion and professionalism.
Liaise between executives, staff, and external partners to ensure clear communication and timely follow-up.
3. Project and Office Management
Support or lead special projects as assigned by the executive team.
Coordinate office operations and logistics as needed.
Maintain supplies, contracts, and relationships with vendors or service providers.
4. Financial and Administrative Processes
Process invoices, expense claims, and credit card reconciliations.
Support procurement and resource planning as required.
5. Leadership and Confidential Support
Represent the executive team with professionalism and integrity.
Anticipate needs and take initiative to resolve issues before escalation.
Essential Skills & Experience
Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
Proficiency in English
Excellent organisational and time-management skills with strong attention to detail.
Outstanding written and verbal communication skills.
High level of discretion, integrity, and professionalism.
Advanced proficiency in Microsoft Office Suite (Outlook, Word) and digital collaboration tools (e.g. Teams, Google Workspace).
Ability to manage competing priorities and work under pressure.
Qualifications
Bachelor’s degree
Key Competencies
Professionalism and Discretion – handles sensitive information responsibly.
Initiative and Problem-Solving – anticipates needs and identifies solutions proactively.
Communication and Interpersonal Skills – builds strong relationships at all levels.
Organisation and Time Management – balances multiple tasks effectively.
Adaptability and Flexibility – remains calm and efficient in dynamic situations.
Descrierea companiei
MPI Magnesium is a fast-growing Romanian company developing a next-generation, sustainable industrial project with strategic importance for Europe. We combine innovation, green technologies and responsible industrial development to help strengthen Europe’s autonomy in critical materials. Our project is fully aligned with EU priorities on sustainability, clean industry and long-term resilience.
At MPI Magnesium, you’ll find a dynamic and forward-looking work environment, where your contribution matters and where you can help shape a new industrial success story. We are looking for driven, curious people who want to be part of something meaningful and future-oriented.
At MPI Magnesium, you’ll find a dynamic and forward-looking work environment, where your contribution matters and where you can help shape a new industrial success story. We are looking for driven, curious people who want to be part of something meaningful and future-oriented.
Joburi similare
