Business Admin Support (with German)

Essential requirements

•Fluent in German, English (reading, speaking, listening and writing).
•Great team player and excellent social interaction skills are mandatory in this central and coordinating role.
•Experience working cross functionally with with other teams and departments within a company.
•Experience liaising with different parties such as governments, financial departments, financial institutions, suppliers, landlords, property agencies, etc.
•Good understanding of the basics of accounting
•Problem solved oriented, must be able to work under strict timelines with several priorities at the same time.
•Personal drive, highly self-motivated, structured and self-organised.
•Hands-on approach having ownership in every way and in reaction to various issues both known and unknown.

Role purpose
Join our Shared Service Center BAS team in a pivotal role focused on administrative tasks and collaboration with local Service Delivery teams. You will be instrumental in addressing supplier queries and urgent needs with Colt's central finance team. This is an exciting opportunity within a growing team with a cross-functional and real estate stakeholder focus. Proficiency in German is essential for effective communication.

Key Accountabilities

•Creating Purchase Requisitions (PR’s), Purchase Orders (PO’s) and receipt material or services in line with corporate rules.
•Archiving and managing all the documentation with regards to local infrastructure (e.g. sub node contracts).
•Providing support and solve queries with suppliers and Colt’s central finance team on urgent payments, disputes, fines, registered letters.
•Building effective relationships with other team members and key stakeholders such as internal customers and suppliers.
•Initiating one-time payment - out of process invoicing.
•Supporting the process of supplier activation.
•Initiating and following-up on “Damage claims”.
•Creating a damage case by assembling all necessary information, sending out official communication towards the insurance companies, following up all non-closed damages cases (short-term/long-term) and taking this up with legal (internally/externally) if required.
•Following up the financial impact and renversements and make sure of the correct bookings of these.
•Dealing with legal and regulatory queries assisting and providing all necessary information in relation to these requests.
What we offer
Colt is a growing business that is investing in its people. We offer skill development and learning pathways to help our people perform at their best, regardless of role and location. In addition to offering competitive salaries and incentive plans, a range of benefits and local rewards packages are on offer.
These are some of the benefits we offer:

•Private health insurance
•Meal vouchers
•Two days off paid per year for volunteer activities
•Access to the Employee Assistance Program
•Flexible work schedule in accordance with company policy
•Bookster subscription
•7Card subscription
•LinkedIn Learning platform

Colt Technology Services is a global digital infrastructure company which creates extraordinary connections to help businesses succeed. Powered by amazing people and like-minded partners, Colt is driven by its purpose: to put the power of the digital universe in the hands of its customers wherever, whenever and however they want.  
Since 1992, Colt has set itself apart through its deep commitment to its customers, growing from its heritage in the City of London to more than 60 offices around the world. The powerful Colt IQ Network connects 222 cities and 32 countries with more than 1000 data centres, 51 Metropolitan Area Networks and over 31,000 buildings across Europe, Asia and North America’s largest business hubs. Privately owned, Colt is one of the most financially sound companies in the sector.