Job Description – Assistant Manager

Position Overview

• The Assistant Manager will support daily administrative operations, ensuring efficient workflow across scheduling, documentation, communication, and meeting coordination.

Key Responsibilities

• Register, archive, and manage company documents (both digital and physical).

• Maintain accurate filing systems and ensure proper document tracking for accounting, traveling, office administration, Invoice, contract, expenses, insurances, etc

• Schedule appointments, meetings, and internal/external events.

• Manage calendars and coordinate time-sensitive tasks.

• Answer incoming phone calls and direct them appropriately.

• Respond to emails and messages professionally and promptly.

• Organize meetings, prepare agendas, distribute materials, and record minutes if required.

• Make reservations and travel arrangements (transportation, accommodation, bookings).

• Act as a communication point between management, partners, and clients.

· Ensuring liaison with courier companies, supplying office supplies and other necessary consumables

· Preparation of various situations required by the company's management.

· Providing logistical support for colleagues in the commercial sphere, related to travel

· Ensuring the protocol activity within the company's activity,

· Maintaining a professional attitude during working hours

· Preparation of various situations required by the company's management.

· Participation in the annual inventory

· Ensuring the preservation and archiving of documents in accordance with the internal and legal provisions in force

Required Skills & Qualifications

• Minimum 10 years of experience in an administrative, assistant, or office coordination role.

• Excellent organizational and multitasking abilities.

• Strong communication skills, both verbal and written.

• Ability to handle confidential information with discretion.

• Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.

• Detail-oriented, proactive, and able to prioritize effectively.

• Professional attitude, reliability, and a service-oriented mindset.

• Preferred Experience (Nice to Have)

• Experience with scheduling tools or ERP/ CRM systems.

• Experience in customer-facing or support roles.

• Ability to work independently and in fast-paced environments.

What We Offer

• A stable and supportive work environment.

• Professional development and growth opportunities.

• Competitive salary aligned with experience.

• Access to tools, resources, and training.

MEDITERANA IMPORT EXPORT SRL is a company that has distinguished itself in the field: import and distribution on the Romanian and EU market of chemical products, being one of the most important operators in this sector. The company's headquarters are in Bucharest, Sos. Pipera nr.61, sector 2