What We're Looking For The ideal candidate is:

• Highly organized with excellent attention to detail.
• Accurate, disciplined, and methodical in managing payroll and financial administration activities.
• Familiar with Romanian labor law, payroll processes, and basic financial administration.
• Trustworthy and able to handle confidential information with integrity and professionalism.
• Service-oriented, approachable, and committed to providing excellent internal support.
• Able to work independently while collaborating effectively with colleagues across different departments.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Core Competencies

• Strong administrative discipline with a high level of accuracy and attention to data quality.
• Commitment to compliance with legal requirements and internal procedures.
• High standards of integrity, confidentiality, and professionalism.
• Excellent communication and organizational skills.
• Reliable, proactive, and solution-oriented.

About the Role We are looking for a detail-oriented and highly organized Administrative & Payroll Assistant

Key Responsibilities

• Support financial administration by processing incoming invoices, verifying and scheduling them for payment, and administering employee expense claims.
• Maintain complete and up-to-date electronic personnel files, including leave records, sick leave documentation, and payroll-related information.
• Support payroll preparation and personnel administration in compliance with Romanian labor legislation and applicable tax regulations.
• Serve as the first point of contact for employees regarding payroll and finance-related administrative inquiries, providing timely and professional assistance.
• Provide administrative support to the General Manager and assist with day-to-day office administration.
• Support process control by archiving payroll and financial documentation in accordance with company procedures and assisting in the preparation of reports for Headquarters and the General Manager's Office regarding completed activities.

What We Offer

• A stable and professional working environment.
• The opportunity to collaborate with international colleagues and the company's Headquarters.
• A competitive salary and attractive benefits package.
• Opportunities for professional growth and career development.

Benefits

• Attractive salary package based on your knowledge and experience.
• Performance bonus.
• Private medical insurance through Omniasig.
• 24 days of annual paid leave.
• A challenging position within a young, dynamic team in a healthy and growing international organization.
• Opportunities for international career development.
• A friendly and supportive work environment where teamwork, humor, and commitment are highly valued.
• The opportunity to work for a family-owned company that has grown since 1919 into one of Europe's oldest, largest, and most successful transport companies.

Heisterkamp Transport Romania is part of the Dutch Heisterkamp Transportation Solutions Group, one of Europe's most stable and long-established transport companies, with over 100 years of experience in the transport industry.
Operating in Romania for more than 10 years, the company has its headquarters in Cluj-Napoca and a branch office in Iași. Today, our team consists of more than 380 employees, and we operate a fleet of over 220 trucks, continuing to deliver reliable transport solutions across Europe.