Administrative Assistant

Professional profile

Enthusiasm for continuous learning.
Proficiency in English is required; French is considered a plus
Pleasant and friendly attitude and good communication skills;
Strong organizational skills and the ability to manage multiple tasks and priorities efficiently in a fast-paced legal environment.
Adaptability to changing legal landscapes and evolving client needs.
Ability to work effectively with diverse clients and colleagues, understanding and respecting cultural differences.

Key Competences

Good organizer, able to manage legal, administrative and financial documents efficiently.
Attention to details (identification of potential errors on documents, accurate update of the internal database, etc.)
Clearness in interpreting and reporting various types of information.
Good understanding of simple legal matters.
Office administration skills: reporting, photocopying, scanning, printing, experienced with MS Office suite.

Main responsibilities

Provide support for the legal and financial department by managing specific documents;
Management of inbound and outbound information and communication in an accurate way;
Communicating and reporting documents to colleagues and clients;
Taking or making daily phone calls related to the professional activity;
Docketing legal and financial documents, noting official and internal deadlines;
Office administrative work: printing, scanning, archiving, placing orders (DHL, FAN, etc.);
Draft simple legal documents (powers of attorney, various requests to authorities, etc.)
Support activities in legal research projects