Administrative Assistant / Secretary

About the job:
Any office would be a dark maze without a well-organized, skillful and friendly presence, and all the more reason for a law firm. Therefore, we are looking for a Receptionist/Secretary to join the coolest Romanian law firm and support our lawyers in their daily work.

What are you expected to bring?

• Fluency in English;
• PC operating skills (Microsoft Office Suite including Outlook, Word, PowerPoint and Excel);
• Ability to deliver superior service to all internal and external customers and communicate effectively;
• Ability to interact in a professional and courteous manner with clients and employees at all times – professional appearance required;
• Ability to successfully perform position requirements with excellent organizational, time management and prioritization skills required;
• Ability to work in a team, but also to be independent and make decisions;
• Excellent written and verbal communication skills;
• 2-5 years of relevant legal assistance experience is preferable.

How you can help us?

• keep records and maintain files;
• work together with the team to create and maintain client files and indexes;
• maintain paper and electronic files in compliance with current policies;
• mark case or matter related documents as needed with filing instructions to ensure proper filing;
• maintain chronological files and administrative files for the lawyers;
• manage databases;
• deliver and collect documents;
• review and screen incoming mail and fax communications;
• prepare and process outgoing mail and faxes, arrange for specialized mail or
• messenger services as required and make sure that all attachments, exhibits and enclosures are included;
• prepare expense reimbursement/disbursement requests;
• coordinate client billing matters with accounting billing staff, attorneys and clients;
• make and receive phone calls and take messages as required;
• receive and direct clients and visitors;
• schedule meetings and arrange for conference rooms and meals;
• communicate effectively with clients and colleagues;
• assist in coordinating timekeeper calendars, meeting arrangements;
• operate office equipment including PCs, printers, phones, copiers, facsimiles;
• cope successfully with demands, remaining calm under pressure;
• conduct all business in a confidential manner.

What we give back?

• You will work with cool and very friendly colleagues;
• You will be part of a fun, entrepreneurial and recognized team, with a solid reputation on the market;
• You will have the chance to learn more every day, having access to a wide range of digital and tech tools;
• You will have the opportunity to improve your skills and learn new ones.

Working hours:

• 9 AM – 6 PM Monday to Friday (full time, office presence required)

For further information on our firm please refer to our website at www.bpv-grigorescu.com

bpv GRIGORESCU ŞTEFĂNICĂ is a reputable law firm providing high quality legal advisory services to local and international clients.

bpv GRIGORESCU ŞTEFĂNICĂ advises comprehensively in the areas of corporate law, M&A, competition law, banking and finance, real estate and construction, employment law, public procurement and taxation.

bpv GRIGORESCU ŞTEFĂNICĂ is a founding member of bpv LEGAL, an alliance of independent commercial law firms represented in Bratislava, Brussels, Bucharest, Budapest, Prague and Vienna, which offers cross-border legal advisory services to clients in Central and Eastern Europe.

bpv GRIGORESCU ŞTEFĂNICĂ is recognized by prestigious international researchers (e.g. Practical Law Company, Chambers and Partners, Legal500) as a leading Romanian firm in various areas of law.

For further information on our firm, the benefits, career perspectives and the advertised positions please refer to the Careers section on our website at www.bpv-grigorescu.com