At Grant Thornton Romania, we are looking for an organized and proactive Office & Business Support Specialist to join our team.

This is a diverse role combining office administration, business operations coordination, executive support and client-facing responsibilities. Based at our office reception, you will play an important role in ensuring smooth day-to-day administrative operations while providing support to our partners, colleagues and business activities.

This is not a traditional receptionist position. We are looking for someone who enjoys taking ownership, managing different types of responsibilities and becoming a reliable point of contact for both internal and external stakeholders.

What will you do?

Office & Business Administration

• Prepare and format contracts, business proposals, presentations and other commercial documents;

• Coordinate administrative workflows and ensure proper documentation and follow-up;

• Manage the firm's internal time-tracking system and related administrative activities;

• Coordinate vendor onboarding procedures, including supplier documentation and contract administration;

• Organize and coordinate business travel arrangements in accordance with the firm's Travel Policy.

Executive & Team Support

• Provide administrative and organizational support to Partners, management and colleagues;

• Assist with scheduling, correspondence, documentation and other office-related activities;

• Coordinate various administrative requests and ensure timely follow-up;

• Support the implementation and continuous improvement of internal administrative processes.

Reception & Client Experience

• Welcome and assist clients, visitors and business partners in a professional and friendly manner;

• Act as a first point of contact for visitors and ensure a positive experience from their arrival;

• Manage incoming calls and direct enquiries to the appropriate colleagues;

• Maintain a professional, organized and welcoming Reception area.

What are we looking for?

Essential requirements

• University degree in Business Administration, Management, Economics, Law, Communication, Foreign Languages or a related field;

• Previous experience in office administration, business support, executive assistance, office coordination or a similar role is considered an advantage;

• Excellent command of English, both written and spoken;

• Strong Microsoft 365 skills, particularly Outlook, Word, PowerPoint and Excel;

• Excellent organizational, communication and document preparation skills, with strong attention to detail;

• Professional and confident approach when interacting with senior stakeholders, clients and external partners;

• High level of discretion, reliability and professionalism when handling confidential information;

• Proactive mindset, adaptability and willingness to take ownership of responsibilities.