Office and Facility Coordinator

We are seeking an organized, proactive, and detail-oriented Office and Facility Coordinator to oversee the smooth day-to-day running of our office operations and facilities.
This role is responsible for maintaining a productive, safe, and efficient work environment by managing office administration, vendor relationships, space planning, and facility maintenance. The ideal candidate is a problem-solver with strong communication skills and a hands-on approach to managing both people and processes.

• Strong knowledge of building management systems and office administration;
• Excellent organizational and multitasking skills;
• Strong interpersonal and communication abilities;
• Proficient in MS Office and other relevant tools (e.g., facility management software);
• Ability to manage budgets and negotiate with vendors;
• Knowledge of workplace safety standards and local regulations;
• Bachelor’s degree in business administration, Facilities Management, or a related field is preferred.Education & experience;
• Fluent in English written and spoken ;
• Proven experience as an Office Manager, Facility Manager, or in a similar administrative or operational role.

• Oversee the daily operations of the office, ensuring a clean, well-organized, and welcoming environment;
• Manage all facility-related services, including maintenance, cleaning, security, utilities, and office supplies;
• Serve as the main point of contact for internal stakeholders and external vendors for facility-related matters;
• Ensure compliance with health, safety, and environmental regulations; lead periodic office inspections and risk assessments;
• Coordinate office space planning, including desk allocation, meeting room availability, and equipment needs;
• Manage office budgets, including expenses related to supplies, repairs, and service contracts;
• Support event planning and logistics for internal meetings, training sessions, and company events;
• Oversee reception, mail services, and front-desk operations ;
• Collaborate with IT, HR, and other departments to support onboarding/offboarding processes and workplace improvements;
• Develop and implement office policies, procedures, and best practices.


As a member of our team, you will benefit from:

• 25 days of annual leave;
• 1 sick day/year;
• 1 day off for your birthday;
• Family Private healthcare subscription at Sanador/Regina Maria ;
• Monthly budget in Benefit Platform;
• Holiday gifts for Easter, Christmas through Benefits Platform;
• Loyalty bonus at 3 and 5 years seniority in company;
• Special events bonus (marriage, child birth, other);
• Opportunities and trainings for ongoing professional growth and career advancement;
• Hybrid work setup - 3 days/week in the office (Timpuri noi metro station).
• Discounts for dental care from Edent clinic
• Massage in the office on Tuesday and Wednesday;