We are looking for an Office & Administration Specialist with strong organizational and administrative skills.

Requirements

• Strong organizational and administrative skills;
• Very good English, conversational skills;
• Good knowledge of Microsoft Excel and Microsoft Office Suite;
• Attention to detail and accuracy in data processing;
• Ability to manage multiple tasks simultaneously and meet deadlines;
• Good written and verbal communication skills;

As an Office & Administration Specialist, your main responsibilities would be:

• RFID Card Management Process - Package RFID cards and prepare shipments for courier collection
• Fleet Payment Monitoring - Follow up with fleet customers regarding pending payments and payment reminders, when required
• Coordinate and monitor insurance policies related to EV charging stations and office facilities
• Manage insurance records and coordinate policy renewals to ensure continuous coverage.
• Download electronic invoices and related XML files from the relevant platforms;
• Organize and archive invoice documentation in the appropriate electronic folders, ensuring accuracy and compliance with internal filing procedures;
• Upload XML invoice files into the accounting system and validate that invoices have been correctly processed in the system
• Maintain and regularly update the invoice payment tracker to ensure accurate monitoring of payment statuses
• Offer support for correct submission of expenses reports related to business trips
• Support for checking the accuracy of customers and vendors information in our internal database
• Manage office supplies and consumables inventory, coordinating timely orders, ensuring adequate stock levels at all times
• Provide administrative support for meetings and corporate events, including logistics and protocol arrangements
• Arrange the documents archive-contracts and other company documents

What we offer:

• Competitive salary package.
• Professional and friendly atmosphere at work
• Freedom and flexibility
• Meal vouchers
• Medical insurance

ELDRIVE is a leading charging station operator in, Romania, Bulgaria and Lithuania, with more than 1000 charging points installed. We make electric vehicle charging easy: our smart platform manages the whole charging process and infrastructure, delivering smooth experience for drivers and businesses.
Our goal is clear from the beginning: to create a sustainable environment by making EV charging easy and bringing electric mobility to people’s daily lives.
ELDRIVE is developing charging stations network in main cities, highways, and country roads in Bulgaria, Romania and Lithuania.
Our smart platform connects and manages all key players in the electric vehicle ecosystem and provides services for the entire value chain.