Management Assistant & Office Manager

At marta, we are building fairer 24-hour care across Europe — for families and the people who provide it. We already operate across six Central and Eastern European countries — Romania, Poland, Croatia, Bulgaria, Hungary, and Lithuania — and we are still growing.

To keep that growth clean, we need someone who becomes the operational backbone of our Managing Director across the region. You will be the person he relies on to navigate the CEE business landscape, keep our entities legally sound and well-documented, and make sure nothing falls through the cracks across six active markets. At the same time, you take real ownership of our offices and the people in them.

If you find equal satisfaction in organizing employment contracts across multiple jurisdictions and making sure the office is always a great place to come to in the morning, you will feel right at home here.


What You Bring
The skills that matter most:

• You can read employment contracts and administrative documents, communicate with authorities, and navigate the local business and legal landscape confidently. This is the single most important requirement for this role.
• Romanian — native or near-native.
• English — C1 or above.
• You understand what belongs in an employment contract, what compliance deadlines look like in a CEE context, and when to loop in a lawyer. You do not need a law degree — but you need to know the landscape well enough to protect the company and ask the right questions. Romanian labor law is the starting point; curiosity about how neighboring markets work is a real asset.
• Basic legal and HR compliance awareness.
• You notice when something does not add up in an invoice, a contract, or a filing — and you follow through until it is resolved.
• A sharp eye for detail in documents and numbers.
• Experience in an administrative, assistant, or office management role or a background that has given you a strong foundation in document handling, stakeholder coordination, and organization.
• You handle sensitive HR, financial, and legal documents. Reliability and confidentiality are non-negotiable.

A genuine advantage

• Polish, Croatian, Bulgarian, Hungarian, or Lithuanian. We already operate across all of these markets, and any working knowledge of a local language makes you more effective from day one.
• Additional CEE language skills
• German language skills — useful for coordinating with our Offices in Berlin and Bonn
• Experience working directly with external legal or accounting advisors across different jurisdictions.
• Curiosity about how different CEE markets work — regulatory environments, business culture, and local practices vary, and the ability to navigate them with local advisors is a genuine asset.

How you work

• You are thorough and organized — disorder is something you fix, not something you live with
• You work independently and follow through without reminders
• You are warm, approachable, and create a genuinely welcoming atmosphere — people are glad you are in the office
• You take the priorities of the people you support seriously, and you act on them

What You’ll Do

Supporting the Managing Director (∼60%)

You are the direct right hand of our Managing Director, who oversees our CEE entities across six countries as a non-native speaker. You are his eyes and ears on the ground — and the reason he can trust that things are handled.

• You review and cross-check incoming invoices (including from transport providers), payroll summaries, and employment contracts across our CEE markets — flagging discrepancies before they become problems
• You maintain and organize all personnel files and company documents across our entities: identifying gaps, following up with accountants and external legal counsel in each country, and ensuring everything is complete and compliant
• You track HR and compliance deadlines across Romania, Poland, Croatia, Bulgaria, Hungary, and Lithuania — coordinating proactively with the MD so no obligation catches us off guard
• You serve as the interface between management and our network of external partners — lawyers, accountants, government offices across the region — drafting correspondence, coordinating follow-ups, and ensuring things move forward
• You support the remote management of entities where we do not have local management on the ground, coordinating with local advisors and keeping administrative operations on track
• You keep our internal knowledge base and company processes current across all markets, flagging where policies need updating or adapting to local requirements

Office Management — Sibiu & Gdańsk (∼40%)

• You run day-to-day operations in our Sibiu office: managing service providers (cleaning, landlord, internet), keeping supplies stocked, and ensuring the space is welcoming and always functional
• You manage our Gdańsk office remotely, coordinating with the local team to keep operations running smoothly without being on-site
• You handle incoming mail, document filing, and general office administration
• You maintain our internal HR tool and keep all employee data and records accurate and up to date across all six markets

Why marta?

Purpose
You work on a mission that matters: making 24-hour care fairer for families and the people who provide it across Europe. The work you do keeps the company’s operations clean — and that directly enables our caregivers and families to be better served.

Close to leadership
You work directly with our Managing Director. You will have real visibility into how the company operates across six countries, and genuine ownership over whether it does so well. This is not a support role from the side — it is a central one.

Six countries, one role
From day one, you will operate across Romania, Poland, Croatia, Bulgaria, Hungary, and Lithuania — coordinating between our CEE entities and our German headquarters. That kind of regional scope is unusual for a role at this level, and for the right person, it is a genuine career differentiator.

Room to grow
This role is built to scale. As marta’s CEE footprint grows, so does this position — toward a Head of CEE Operations or Senior Admin Manager function for someone who wants to take real ownership of a region.

Work environment
A modern, well-equipped office in Sibiu with everything you need to do your best work.

Team & events
Regular team events, legendary company parties, and a team of 70+ people across Europe who genuinely enjoy working together.

Wellbeing
21 days of vacation per year and an office that is always well-stocked.

We welcome applications from people of all backgrounds. If you do not check every box but feel this role is the right fit for you, we would genuinely love to hear from you.