GEMINOX is a Chinese-owned renewable energy company based in Romania, specializing in photovoltaic and energy storage solutions for residential, commercial, industrial, and utility-scale applications.

We are looking for a responsible, well-organized, and proactive Office & Operations Coordinator to join our team in Bucharest.

This role will be responsible for coordinating the company's day-to-day office administration and operations, while also providing support to the sales and business teams. The ideal candidate should be organized, adaptable, able to manage multiple tasks, and willing to take responsibility for ensuring that the company's daily activities run smoothly.

Responsibilities
Office Administration & Daily Operations

Coordinate the day-to-day administrative and operational activities of the Bucharest office.
Manage company documents, contracts, invoices, records, and other administrative files.
Coordinate office supplies, equipment, maintenance, and relationships with service providers.
Communicate and coordinate with suppliers, logistics companies, authorities, and other external partners when necessary.
Assist with invoices, payments, expenses, and other basic administrative and financial tasks.
Organize meetings, appointments, business trips, and other office-related activities.
Support the management team with various administrative and organizational tasks.
Handle other day-to-day tasks required for the smooth operation of the company.

Support for Sales & Business Operations

Provide administrative and organizational support to the sales and business teams.
Assist with preparing quotations, contracts, sales documents, and other business-related materials.
Coordinate communication and follow-up with customers, suppliers, and business partners.
Assist with order processing, deliveries, logistics coordination, and communication with warehouses.
Maintain and organize customer, supplier, and project information.
Follow up on ongoing tasks and projects to ensure that activities are completed on time.
Assist the team with various coordination and organizational tasks related to daily business operations.

Requirements

Previous experience in office administration, operations coordination, back-office, sales support, or a similar role.
Strong organizational and time-management skills.
Ability to manage multiple tasks and priorities simultaneously.
Responsible, proactive, detail-oriented, and able to work independently.
Good communication and interpersonal skills.
Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
Fluent Romanian and good English communication skills.
Chinese language skills are an advantage but not mandatory.
Experience in the renewable energy, photovoltaic, energy storage, construction, electrical, or related industries is an advantage.

What We Offer

A stable position in a growing international renewable energy company.
A dynamic and professional working environment.
The opportunity to work closely with both management and business teams.
Exposure to the rapidly developing photovoltaic and energy storage industry.
Competitive salary based on experience and qualifications.
Opportunities for professional development and long-term career growth.

Location: Bucharest, Romania
Employment Type: Full-time