We are looking for an organized, proactive and reliable Office Coordinator to join our team and help keep our daily office operations running smoothly.

As an Office Coordinator, you will provide administrative support to different departments, coordinate office activities, manage supplies and suppliers, support business travel and expenses, and help ensure that administrative tasks are completed accurately and on time.

📍 Location: Plaza Romania Offices, Sector 6, Bucharest
🕘 Schedule: Monday–Friday, 09:00–18:00, with 1-hour break included
💰 Salary: 3,500–4,000 RON net/month
Your main responsibilities

Coordinate daily office activities and ensure the office, reception and common areas are organized and well supplied.
Manage office supplies, orders and communication with suppliers.
Support meetings, internal events and training sessions.
Assist with business travel, accommodation and related administrative tasks.
Provide administrative support to HR, Finance, Operations and other departments.
Create and manage administrative requests and tickets in Jira.
Support travel and accommodation requests and ensure all necessary documents are completed.
Communicate professionally with colleagues, suppliers, visitors and external partners.
Identify issues and take initiative to find practical solutions.
Help improve administrative processes and make daily office operations more efficient.
Handle confidential information with professionalism and discretion.

What we are looking for

At least 6 months of experience as an employee at ICONIC21.
Previous office coordination or customer-facing experience is an advantage.
Advanced Romanian and English communication skills.
Good knowledge of Microsoft Office: Word, Excel, Outlook, Teams, SharePoint and PowerPoint.
Fair knowledge of Jira and Confluence.
Strong organizational and time-management skills.
Strong attention to detail and accuracy.
Good negotiation and persuasion skills.
Ability to manage several tasks and deadlines at the same time.
Professional and clear communication style.
Proactive mindset and strong sense of ownership.
Ability to stay calm and solution-oriented in a fast-paced environment.
Willingness to support colleagues across different departments.
Strong follow-through and a practical approach to problem-solving.

What we offer

💰 3,500–4,000 RON net monthly salary.
🌴 26 paid days off per year — 21 standard days + 5 additional days.
🍽 Meal tickets worth 25 RON per working day.
🚌 Public transport card.
🏋 Gym membership.
🏥 Health insurance with Regina Maria.
🕘 Monday–Friday schedule, 09:00–18:00, with a 1-hour break included.
📍 Office-based position at Plaza Romania Offices, Sector 6, Bucharest.
A dynamic working environment where you can work closely with different departments.
The opportunity to take ownership of office operations and contribute to improving internal processes.

If you are organized, proactive and enjoy helping things run smoothly, we would be happy to hear from you!