About RMT Labs

RMT Labs SA is a Luxembourg-based research and technology company building the future of hiring in Europe. We operate two complementary brands: Talent Quanta, a profitable recruitment and ICT-consulting business serving clients across Europe since 2022, and Skillbourg, an AI-powered talent platform born from that real-world recruitment intelligence.

About the role

As a Fractional Bid Coordinator, you will collect CVs, references and documents for bids on a freelance (B2B) basis, 10 to 25 hours per week. You will help the bids team submit complete and compliant offers on time.

What you will do

• Collect and format consultant CVs for bids

• Gather references, certificates and administrative documents

• Track bid checklists and deadlines

• Check documents for completeness

• Support submission on tender portals

• Keep the bid library organised

What you bring

• Up to 2 years of experience in administration, bids or project support

• Strong organisation and attention to detail

• Good skills in Word and Excel

• Ability to work under deadlines

• Clear communication

• You work independently and are comfortable in a fractional, remote setup

Nice to have

• Experience with public tenders

• Experience with document formatting

• Knowledge of IT roles

• Experience with tender portals

Skills we're looking for

Technical skills

• Microsoft Word
• Microsoft Excel
• Public Tendering
• Document Processing

Interpersonal skills

• Attention to Detail
• Prioritization
• Work Autonomy
• Written Communication
• Accountability