About RMT Labs

RMT Labs SA is a Luxembourg-based research and technology company building the future of hiring in Europe. We operate two complementary brands: Talent Quanta, a profitable recruitment and ICT-consulting business serving clients across Europe since 2022, and Skillbourg, an AI-powered talent platform born from that real-world recruitment intelligence.

About the role

As Office Manager in our people and operations team, you will run our Luxembourg office and make it a great place to work. You will manage suppliers, travel and events, and support the team with everything that keeps the office running.

What you will do

• Run daily office operations and keep the office organised

• Manage suppliers, contracts and office purchases

• Organise business travel and accommodation

• Plan internal events, team days and client visits

• Welcome visitors and support new joiners on their first day

• Support management with administrative tasks

What you bring

• 3+ years of experience as an office manager or in a similar role

• Strong organisation and multitasking skills

• Experience managing suppliers and budgets

• A friendly, proactive and service-minded attitude

• Good knowledge of Microsoft 365

• Able to work on site in Luxembourg

Nice to have

• Experience in a start-up or fast-growing company

• Experience organising events

• Basic knowledge of facility management

• Experience with travel booking tools

Skills we're looking for

Technical skills

• Office Management
• Supplier Management
• Microsoft 365
• Event Management
• Contract Management

Interpersonal skills

• Prioritization
• Stakeholder Management
• Resource Management
• Adaptability
• Client Orientation