Senior Officer Accountant

Minimum Qualifications and Experience:
Minimum of five years’ experience in accounting and financial management of projects.
Certification of Chartered Accountants or local equivalent is desirable.
Experience of working with a large amount of primary documentation, checking its completeness and correctness.
Previous experience in working for similar programming in development and Humanitarian Aid
Strong analytical skills with attention to details.
Minimum Skills and Capabilities
Excellent analytical and conceptual skills.
Good communication skills and conversational command of English (spoken and written).
Ability to work in complex environments and to ensure that deadlines are met by internal and external stakeholders (good prioritisation and time management skills).
Ability to ensure that internal and external stakeholders understand and duly follow HEKS/EPER’s procedures and guidelines.
Good IT and computer skills (particularly Microsoft Excel and accounting software such Business Central and SAGA).
Diligent and trustworthy person with appropriate attention to details.
Good knowledge of relevant local laws and obligations (labour, tax, social security, etc.).
Available for frequent local and national travel.
Professional, cooperative, efficient and effective working attitude.

Accounts management and payments

Review all invoices and related documents before journalizing to ensure that all supporting documents are ︁︀​︂︃︃​︉︉​︁︂︈properly attached, approved and are in line with the laid down FFAG policies and procedures.
Review and post all prepayments to the correct supplier accounts under the Software used by HEKS-EPER.
Liquidation of all field prepayment monthly.
Review all utility bills to ensure that all supporting documents are properly attached and approved in reference with FFAG & Annexes policies and process on a timely manner.
Ensure VAT reversals are done for suppliers whose VAT exemption certificates have been received and dispatched.
Check the monthly payroll and ensure the calculations are adequate before sending it to the CD and FAD.
Deduct withholding taxes and submit to government as per the government rules.
Support in the preparation of the quarterly and yearly financial reports.
Responsible for scanning all vouchers and archiving them on regular basis.

Corporate cards management and Initiation of payment

Sending of credit card statements to staff and monthly recording of expenditure in the projects' own accounts.
Daily payment and uploading invoices and payment to the SAGA/BC platform.
Preparation of credit card applications for new eligible staff.
Card issuance on eligible joiners and Cancelation for leavers and providing responses with regards to queries raised from staff.

Assist with consultancy and partners advance journalizing and payments

Review and journalize consultancy & partners payments and ensure that all supporting documents are properly attached, approved and are in line with policies and procedures.
Generate payments runs to process the amounts due in payables accounts as per agreements with the consultants.

Commitment Ledger

In consultations with procurement & finance and program staff ensure clearance of commitments monthly.
Follow up to ensure invoices are received for prepaid orders and expensed to the correct charge codes promptly.
Ensure proper integration of costs incurred by the HQ into the accounting software (SAGA & BC).

Generating payment runs for payment registered

Generate payments runs to process the amounts due in payables accounts as per agreements with the suppliers and the due dates on the invoices.
Ensure suppliers payments are not delayed.
Manage the cash box and make sure that all the payments are done according to HEKS/EPER standards.

Balance sheet reconciliations

Monthly bank reconciliations with Finance officer and Finance &Admin Director
Monthly reconciliations of main suppliers, sundry suppliers, deposits, prepayment.
Ensure that operations accruals are done as per FFAG policies and procedures, and monthly reviews are done.

Audit

In Collaboration with Finance Officers insure timely preparation and submission of audit schedules.
Availing Audit documents and responding to Audit queries in a timely manner during both External and Internal Audit.

Internal Controls

Ensuring compliance with policies and safeguarding assets based on the recommendations of FFAG , Donors and the Romanian government.
Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.

Final Provisions
The employee may be asked to perform duties and tasks not covered in this job description within the remit of their expertise as well as to provide support to other areas when necessary.

The Foundation’s mission is to support people from Romania who need economic and social help. Our projects address marginalized and vulnerable groups in Romanian society. For their implementation, we collaborate with various non-governmental organizations and partners in the country.
HEKS/EPER christian values assume respect for people of all cultures and religions.
HEKS/EPER helps people in need, regardless of race or religion.