Receptionist / Office assistant

CBRE GWS SRL - 1 poziție
Oraș de lucru
Tipul job-ului
Studii
Salariu Nespecificat
Limbă străină Nespecificat
Permis conducere Nespecificat

Candidatul Ideal

CBRE GWS is currently looking for a dedicated person to fill in the part time (5 hours/day) position of Receptionist.

The candidate must have proficient knowledge in the following areas:
  • Basic office administration
  • Good Microsoft Office knowledge
  • An understanding of relevant internal procedures and flow
  • Problem solving
  • Effective verbal and listening
  • Communications skills, good English language spoken and written is a must
  • Stress/time management skills
  • Trustworthy, respectful, flexibl

Descrierea jobului

The main responsibilities are:
Receive, re-direct and relay as appropriate telephone/fax messages and take adequate messages when required
• Register and redirect all file correspondence to the specific departments
• Assist in the planning and preparation of meetings, conferences and conference rooms/telephone calls
• Serves visitors by greeting, welcoming, registering and directing them appropriately;
• Notifies company personnel of visitor arrival;
• Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations
• Maintains safe and clean reception area by complying with procedures, rules, and regulations;
• Room booking management - scheduling meetings and booking the assigned conference room and/or specific location;
• Coordinate mail flow in and out of office;
• Perform advanced bookkeeping, filing and clerical duties;
• Keep correspondence confidentiality and open envelopes as per internal regulations and procedures
• Responsible for creating WIFI accounts and enabling/disabling them;
• Provide document processing and secretarial support;
• Event management support;
• Report any maintenance issues immediately to line manager, including all furniture, cleaning, fittings and equipment;
• Support the Facility Manager and other FM staff;
• Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services;
• Booking taxies for our visitors;
• Perform other related duties as required.
• Make preparations for committee meetings
• Maintain an adequate inventory of office supplies
• Monitor together with the Facility Manager the use of supplies and equipment
• Delivering monthly/weekly reports to Facility Coordinator
• Receptionist reports to the Facility Coordinator

Our offer consists in:
- the opportunity to work for the facility management division of the biggest real-estate company in the world
- the chance of delivering results inside various client sites, in a corporate and procedurized environment, being exposed to international management team members
- attractive salary and growing opportunities
- a professional and fast thinking team inside CBRE GWS

Descrierea companiei

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (based on 2019 revenue). The company has more than 100,000 employees (excluding affiliates) and serves real estate investors and occupiers through more than 530 offices (excluding affiliates) worldwide. CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com.

CBRE Global Workplace Solutions (GWS) is the world’s largest provider of integrated facilities management, project management and real estate services. We self-perform technical facilities services in more countries than any other provider, and our expertise ranges from advice and brokerage for the ideal property, to the operation and maintenance of facilities, to project management for construction, refurbishment, conversion and moves. With this broad base of capabilities, we can optimise buildings, property and assets at every stage of the life cycle. We develop holistic solutions, allowing clients to reduce operating costs, minimise risks, utilise space more effectively and create more innovative working environments.

Publicat 1 oct. 2021 Expiră 31 oct. 2021
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