Publicat 02 Ian 2019 | Expiră 02 Feb 2019

Receptionist / Front Desk Officer - Part time

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Candidatul ideal

- Basic office administration
- Good Microsoft Office knowledge
- An understanding of relevant internal procedures and flow
- Problem solving
- Effective verbal and listening
- Communications skills, good English language spoken and written is a must
- Stress/time management skills
- Trustworthy, respectful, flexible

Descrierea jobului

- Receive, re-direct and relay as appropriate telephone/fax messages and take adequate messages when required
- Register and redirect all file correspondence to the specific departments
- Assist in the planning and preparation of meetings, conferences and conference rooms/telephone calls
- Serves visitors by greeting, welcoming, registering and directing them appropriately;
- Notifies company personnel of visitor arrival;
- Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations
- Maintains safe and clean reception area by complying with procedures, rules, and regulations;
- Room booking management - scheduling meetings and booking the assigned conference room and/or specific location;
- Coordinate mail flow in and out of office;
- Perform advanced bookkeeping, filing and clerical duties;
- Keep corespondence confidentiality and open envelopes as per internal regulations and procedures
- Responsible for creating WIFI accounts and enabling/disabling them – if applicable;
- Provide document processing and secretarial support;
- Event management support;
- Report any maintenance issues immediately to line manager and maintenance representatives, including all furniture, cleaning, fittings and equipment;
- Support the Facility Coordinator and other FM staff;
- Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services;
- Car fleet management support, booking taxies for our visitors;
- Perform other related duties as required.
- Make preparations for committee meetings
- Maintain an adequate inventory of office supplies
- Monitor together with the Facility Coordinator the use of supplies and equipment
- Delivering monthly/weekly reports to Facility Coordinator

Descrierea companiei

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

Receptionist / Front Desk Officer - Part time  -  CBRE GWS SRL

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