PMO Assistant

A Project Management Office (PMO) Assistant offers project management support to Managers and works directly with the PMO & Governance Director to facilitate the inner workings of the project management office. Their job mainly involves administrative tasks such as producing reports, updating manuals and other reference texts relating to the framework.

Key Responsibilities:
• Supporting the daily operations to enable the team to:
 Provide high quality reporting, structure and efficiency in the programs and projects running.
 Provide timely accurate information to key stakeholders for effective decision making.
• Carrying out project administration tasks:
 Set-up, monitor and control the current programs and projects using different Company tools and systems.
 Support on different program and projects activities, including progress, program reports, monitoring activities, costs and financials (among others).
• Assisting Management and key players in the department on project accounting tasks:
 Collecting different information from different Program and Project teams.
 Tracking, registering and reporting programs planning and utilization and allocation of resources.
• Helping better ensure a smooth, well-supported and well-document processes and procedures towards establishing best practice and strong governance in projects.

Requirements

Soft skills:
• Collaboration with multidisciplinary and distributed teams and insight into team dynamics.
• Customer, service and solution minded, pragmatic attitude.
• Identifying possible points of friction and proactively approaching them.
• Self-starter, with capacity to work remotely and independently, to learn constantly and to find solutions and workarounds.
• Ability to work to a high standard of accuracy in a time pressured environment.
• Driven and eager to learn and to help.
• Results oriented and committed to deliver quality work.
• Fluency in English language, both oral and written, is essential; French and/or other languages are an advantage.

Skill Set

- 2-3 years of working experience in project administration tasks or supporting specific reporting activities.
- Affinity with project management activities is desirable but not fully mandatory.
- Administrative skills:

• Expert knowledge of Microsoft 365 tools: Word, Excel, PowerPoint, OneDrive, Sharepoint and PowerBI.
• Expert knowledge of Atlassian tools: Jira and Confluence.
• Expert knowledge of communication software such as e-mail clients (MS Outlook) and meeting and messenger platforms (Zoom, Slack and MS Teams).
• Excellent language skills and the ability to translate technical updates into storytelling fit for the PMO framework.