Job Requirements: Experience/ Training/ Education: The ideal candidate will have a 1-2 year of office or business experience. Require basic computer skills, including familiarity with Microsoft word, excel, and outlook software, as well as other general office skills. Knowledge/ Skills/ Ability: The Office Clerk I must have the ability to organize and prioritize numerous tasks and complete them under various time constraints; Principles, practices and procedures of an office environment; ability to use the telephone in a professional and courteous manner; assemble, sort, and/or distribute documents, supplies, and/or materials/items; deal with people in a manner which shows sensitivity, tact, and professionalism; follow written and/or oral instructions; speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; establish, organize and/or maintain files; operate office equipment knowledge in Microsoft application (i.e. Word, Excel, Access, PowerPoint);
The Office Clerk contributes to the efficient operation of our office by providing administrative support to the Office Department and the Office manager. This job perform a range of general and specific office/ clerical task that can be easily learned on the job such as filing, copying and collecting documents, answering phones, ordering and distributing supplies and data entry. Other task may include, but are not limited to: maintaining customer records, sorting and distributing incoming/ outgoing mail, and/or receiving phone calls, attending exibitions together with our sales team.
Essential Job Functions:
Ensure that each customer, client and vendor received outstanding customer service by providing a friendly environment which includes greeting and assisting every customer, maintaining outstanding product knowledge and all other components of customer service. Maintains and/or creates file or record keeping systems. Sorts, labels, files and retrieves documents, or other materials. Copies and collates documents, sends faxes and performs similar office tasks. Supports sales and office staff and acts as an assistant on various tasks Assists Sales associates in data entry. Inputs list of items, number, or other data from Invoices, Purchase order into computers or complete forms that appear on a computer screen. Create reports for branch management as necessary. Receives calls, takes and relays messages, responds to requests for information; provides information or directs caller to appropriate individual. Responsible for daily registration activities including but not limited to printing invoices, matching purchase orders as necessary, check on payments and forward cash receipt to accounting department, mailing invoices, filing permanent copies. Assists with special projects and other duties as assigned.
Ostalbketten GmbH & Co. KG is a German company located in Aalen. We are a dealer in the sale and service of lifting and handling equipment. For our further dynamic growth we are looking for you !
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