Office Assistant

We are looking for:​

Qualifications:

• Proven experience in an office assistant role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities efficiently.
• High school diploma or equivalent; additional qualifications or certifications are a plus.

Skills:

• Attention to Detail: Ability to spot errors and ensure accuracy in all tasks.
• Multitasking: Capable of handling various tasks simultaneously without losing focus.
• HR Admin: Understanding the requirements and swiftly supporting with relevant actions.
• Problem-Solving: Ability to address and resolve office-related issues promptly.
• Interpersonal Skills: Build and maintain positive relationships with colleagues, suppliers, and visitors.
• Time Management: Effectively manage schedules, appointments, and deadlines.
• Organizational Skills: Keep the office environment and supplies well-organized.
• Administrative Skills: Experience with clerical tasks, such as sorting mail, managing correspondence, and maintaining files.
• Event Planning: Ability to organize and coordinate internal and external events.
• Health and Safety Knowledge: Familiarity with health and safety regulations and practices.
• Sustainability Awareness: Understanding of environmental, social, and governance (ESG) initiatives.

These qualifications and skills will help ensure the Office Assistant can efficiently support the office's operations and contribute to a positive work environment.

Office Assistant

​About the role

​We are seeking a proactive and efficient Office Assistant to join our team. This role is integral to ensuring the smooth operation of our office environment. The ideal candidate will oversee various responsibilities including floor management, supplies management, event planning, administrative support, general office duties, health and safety, and ESG initiatives.

Responsibilities:

1. Floor Management:

• Oversee the smooth daily operations of each floor
• Coordinate suppliers and other departments to intervene and fix if any issues arise

2. Supplies Management:

• Order and manage weekly supplies for fruits and breakfast.
• Maintain relationships with local suppliers to ensure timely delivery of fresh products.
• Keep track of inventory and manage stock levels.
• Keeping an inventory of office supplies and ordering new materials as needed.

3. Event Planning:

• Organize internal engagement events to boost employee morale.
• Plan and coordinate visits and agendas for external guests.
• Assist in organizing and managing external events such as job fairs and networking events.
• Scheduling meetings and sending meeting invites to attendees for company-wide events.

4. HR & Administrative Support:

• Provide administrative support to ensure efficient office operations.
• Manage schedules, appointments, and meetings for senior staff.
• Handle incoming and outgoing correspondence and communications.
• Maintaining files and support HR Admin actions and tasks

5. General Duties:

• Assist with office tasks and projects as needed.
• Maintain office equipment and supplies.
• Address any office-related issues or concerns promptly.
• Ensuring the office runs smoothly.
• Welcoming visitors to the office.

6. Health and Safety Responsibilities:

• Lead the relationship with the Health & Safety (H&S) Supplier.
• Organize fire drills regularly.
• Send fire extinguishers for checkups.
• Lead the Health and Safety quarterly committee and ensure actions are recorded and delivered.

7. ESG (Environmental, Social, and Governance) Responsibilities:

• Identify and lead green actions to promote sustainability within the office.
• Keep track of carbon usage and implement strategies to reduce the office’s carbon footprint.
• Organize charity events and volunteering days to engage employees and support the community.

What's in it for you?

Working for a language services company with over 20 years of experience delivering first-class translation and interpreting services and enabling providing expert support to both private and public sectors in 450 languages and dialects. Moreover, every single day through your role you will be contributing to reduce language barriers every single day and enable our customers to have a great experience.

• Brand new modern office located in the heart of the City, near Palas area with easy access to transportation and amenities (shops, restaurants, pubs, medical facilities etc…)
• Game/Recreation Rooms
• Private medical insurance
• Meal tickets (30 ron/day)
• Yearly Eyeglasses Replacement budget of 600 ron
• Welcome package
• 20 Annual leave days, with +1 annual leave day per year worked
• Engagement and fun events throughout the year
• Breakfast/Coffee/Refreshments/ Fresh Fruits provided daily
• A vibrant team always there to offer support
• Team building events
• Monthly Employee awards
• Training and career development opportunities within a new and rapid growing business​

About Dals:

Everyone Understood

At Dals, we enable people and organizations to tackle the critical language challenges they face every day. Our first-class interpreting and translation services cover more than 500 languages, including BSL and other non-spoken languages. We connect clients and their service users with crucial expertise, whenever and wherever they need it. Because the world is a better, fairer place when everyone is understood.

Our People are our future. We take care of them.

Through community partnerships and social value initiatives, we continuously work to ensure Dals is having a positive impact on the world.

• Disability Confident Committed employer
• Armed Forces Covenant pledger
• Ministry of Defense Employer Recognition Scheme Awardee
• Mindful Employer
• Able Futures Member
• Accredited Real Living Wage Employer
• Employers Network for Equality & Inclusion member

​If you believe you possess the qualities outlined above and can bring enthusiasm, tenacity, and a professional approach to work, we encourage you to apply today!

​​Dals is committed to eliminating all forms of discrimination, whether direct or indirect. We actively work with our staff and clients to ensure equal treatment for all individuals, irrespective of age, gender, marital status, race, ethnic origin, nationality, disability, sexuality, or religion.