Front Desk Assistant Bucharest

CBRE GWS SRL - 2 poziții
Oraș de lucru
Tipul job-ului
Nivel carieră
Salariu Nespecificat
Limbă străină
Permis conducere Nespecificat

Candidatul Ideal

The ideal candidate demonstrates and encourages ownership of service and proactive behaviours in self and team. Champions employee experience initiatives resulting in a highly engaged team. Excel in their individual and team contribution to KPI's and consistently delivers exceptional customer experiences, building on flawless fundamentals. Engages in self and team development and seeks service improvements always putting safety first. Embraces change initiatives in close collaboration with team members, encouraging the same of direct reports.

Education
  • University Degree
Experience
  • Secretarial / Administrative experience is a must
Aptitudes
  • Very good English language skills
  • Have working knowledge of Outlook and Microsoft Office
  • Be able to use ordering system and meeting room booking system
Character
  • Must have good attention to details
  • Must be self motivated and a good team player, used to work under supervision and confidentiality.
  • Builds good relationships, both internally and externally and has the ability to interact with internal and external contacts.
  • Must be very well organized
  • Ability to work calmly under pressure
  • Open for development

Descrierea jobului

Hi, we’re CBRE Global Workplace Solutions! We believe our working spaces should allow everyone to
feel comfortable, productive and inspired in their working environment. Because when people feel
inspired, great things happen. We’re one team at the heart of the workplace providing Facility Services
across EMEA for a prestigious global technology client. As we continue to grow, we are searching for
unique, passionate, excited, vivacious people to join us in creating that sense of community, who will put
the well-being of others at the forefront.

The main attributes of the role are:
  • Receive, re-direct and relay as appropriate telephone/fax messages and take adequate messages when required
  • Register and redirect all file correspondence to the specific departments
  • Assist in the planning and preparation of meetings, conferences and conference rooms/telephone calls
  • Serves visitors by greeting, welcoming, registering and directing them appropriately;
  • Notifies company personnel of visitor arrival;
  • Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations;
  • Room booking management - scheduling meetings and booking the assigned conference room and/or specific location;
  • Coordinate mail flow in and out of office;
  • Perform advanced bookkeeping, filing and clerical duties;
  • Keep correspondence confidentiality and open envelopes as per internal regulations and procedures
  • Responsible for creating WIFI accounts and enabling/disabling them – if applicable;
  • Provide document processing and secretarial support;
  • Event management support;
  • Report any maintenance issues immediately to line manager and maintenance representatives, including all furniture, cleaning, fittings and equipment;
  • Support the Office Manager and other FM staff;
  • Be responsible for evacuation, in case of emergency, acting as first point of contact for guests and the emergency services;
  • Car fleet management support, booking taxies for our visitors;
  • Perform other related duties as required.
  • Make preparations for committee meetings
  • Maintain an adequate inventory of office supplies
  • Monitor together with their Manager the use of supplies and equipment
  • Delivering monthly/weekly reports to their Manager
  • Maintain the relationship with recurrent suppliers for office services: cleaning, coffee, water, vending, stationery, technical
  • QHSE duties as per CBRE and client standards as presented by designated company representatives
Our offer consists in:

- the opportunity to work for the facility management division of the biggest real-estate company in the world
- the chance of delivering results inside various client sites, in a corporate and procedurized environment, being exposed to international management team members
- attractive salary and growing opportunities
- a professional and fast thinking team inside CBRE GWS

Descrierea companiei

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (based on 2019 revenue). The company has more than 100,000 employees (excluding affiliates) and serves real estate investors and occupiers through more than 530 offices (excluding affiliates) worldwide. CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com.

CBRE Global Workplace Solutions (GWS) is the world’s largest provider of integrated facilities management, project management and real estate services. We self-perform technical facilities services in more countries than any other provider, and our expertise ranges from advice and brokerage for the ideal property, to the operation and maintenance of facilities, to project management for construction, refurbishment, conversion and moves. With this broad base of capabilities, we can optimise buildings, property and assets at every stage of the life cycle. We develop holistic solutions, allowing clients to reduce operating costs, minimise risks, utilise space more effectively and create more innovative working environments.
Publicat 8 oct. 2021 Expiră 7 nov. 2021
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