Publicat 18 Feb 2019 | Reactualizat 05 Mar 2019 | Expiră 05 Mar 2019

Executive Assistant

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Candidatul ideal

  • Excellent written and verbal communication skills in English (+Portuguese is an advantage);
  • 1-2 years of experience in a similar role;
  • Highly logical, rational and structured approach;
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external business partners;
  • Flexibility, reactiveness, resourcefulness and efficiency, with a high level of professionalism;
  • Strong work ethic, with assertive, proactive and people oriented attitude;
  • Great organizational and time management skills, able to manage multiple priorities in an extremely fast paced environment;
  • Very good computer operation skills (Excel and PowerPoint are essential).

Descrierea jobului

The Executive Assistant should be a highly motivated individual with a high interest to learn, ability to prioritize workload, as well as strong organizational and interpersonal skills.
Duties will include managing the agenda and appointments, arranging travel details, liaising with staff and complete a wide variety of administrative tasks for the manager.

Main Responsibilities

  • Act as first point of contact for the manager: facilitate interaction between the manger and colleagues or clients, manage correspondence and phone calls;
  • Manage an active professional agenda by: booking appointments, preparing confidential correspondence and organizing meetings;
  • Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, follow up appropriately;
  • Research, prioritize and follow up on incoming issues and concerns addressed to the manager, including those of a sensitive or confidential nature. May suggest an appropriate course of action or response;
  • Demonstrate good judgment about what to handle independently and when to ask for input/direction;
  • Keep the manger updated on upcoming commitments and ongoing situations;
  • Draft, compile and prepare reports, presentations and correspondence;
  • Conduct various research tasks, analyze findings, prepare reports;
  • Manage travel details: arrange transportation and accommodation as well as filling expense reports;
  • Interact with all departments across the organization, as well as suppliers and clients;
  • Maintain and implement procedures and administrative systems;
  • Manage databases and filing systems;
  • Participate in client or staff meetings, take notes, follow up after meetings on behalf of the manager;
  • Various requests and miscellaneous tasks to support the manager.

Descrierea companiei

Stefanini is a Brazilian company with over 30 years of experience in providing IT services globally, from IT infrastructure outsourcing to developing software applications. The company is present directly in 40 countries, through its 73 offices around the world, and has a portfolio of over 500 active clients. Clients come from sectors like financial services, manufacturing, telecommunications, the chemical industry, services, technology, the public sector and benefits from a complete set of mature and professional services, which cover the entire life cycle of an application.

We’ve been on the Romanian market for 14 years, and since then we have gathered a team of over 1600 colleagues in our offices in Bucharest, Sibiu and Targu Mures.

Our “big enough, yet small enough” approach makes us open, flexible, responsive and agile, and these are the traits we look for in our people as well. We believe that happy employees equals happy costumers, so we put the smile at the core of our culture, our everyday challenges and our interactions with colleagues and clients. Our hobbies and passions spice up our working environment and keep us positive and productive.

Stefanini has career opportunities locally and around the world for professionals interested in a vibrant, passionate, team-oriented workplace. If you are a customer-centric person with a "get it done" attitude, come over for a coffee and a talk on your future career with us! We have the perfect terrace for it.

Learn more about us on Stefanini page and join us on Facebook.

Executive Assistant  -  Stefanini Romania SRL.