CANDIDATUL IDEAL:
- University graduate
- Previous experience of 2-3 years in a similar position
- Very good English language skills (speaking, writing, reading)
- Good typing and dictation skills
- Organized, creative, with initiative
- High professional ethics and code of conduct
- Able to work under pressure
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RESPONSABILITATI / BENEFICII:
Role:
Sustain group objectives achievement by performing advanced administration and coordination duties of a responsible and confidential nature.
Key Responsibilities:
•Provides full administrative support for the VP Team and back up support for the department. The employee is responsible for word processing, formatting and drafting correspondence, as well as coordinating preparation of reports, presentations and other materials. Material for reports requires the preparation of graphs, charts, and numerical tables from data which is either supplied or must be obtained from searching files and records.
•Arranges and schedules appointments, meetings and conferences for the VP and department, preparing briefing notes for use at/and after meetings; makes travel arrangements and processes the VP's expense reports.
•Answers internal and external telephone calls and receives guests. The employee determines the purpose of the call or visit and handles less critical issues. From time to time he/she is expected to screen potentially unpleasant confrontations. Unresolved matters are forwarded to the VP or Director.
•Uses office equipment such as the fax machine, a personal computer, the photocopier and a computer. The employee also maintains office supplies, placing orders for supplies and verifying that the supplies are delivered. |
