Purchasing Specialist

Very organized person, rigorous, available, good negotiator, good planner, very good communicator, curious person, open minded.

The purchasing specialist will be responsible for the following functions: supplies, purchase, transport (internal / external), and customs.
- In charge with activities of procuring goods and services, material, equipment, tools, parts…
- Reviews requests, determines probable sources, prepare ordering documents, and maintains market data relative to suppliers and prices;
- Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule;
- Selects products for purchase by consulting the internal specialists, testing, observing or examining items;
- Prepares purchase orders;
- Reviews proposals and negotiates contracts within budgetary limitations and scope of authority;
- Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories;
- Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine the source of trouble and take corrective action;
- Follows-up the goods in guarantee period (send the goods in service to be repaired, make sure the contract terms are respected, make sure the goods are coming back in time and in good conditions);
- Monitors quantity and quality of incoming and outgoing goods to and from the company and also the internal movement of the goods;
- Operates computer database to receive and issue goods;
- Verifies received materials. Verify the orders and the invoices. Report discrepancies or damages. Takes inventory. Prepare items for shipment;
- Ensures updating of the information into the relevant system;
- Controls stock level on a regular basis;
- Plans purchases as per production plans and departmental requests;
- Coordinates cooperation with delivery/transport companies;
- Ensures efficient and accurate inter-company transportation and distribution;
- Approves items for transport / receipt;
- Keeps records of goods shipped / received;
- Issues customs documents;
- Keeps records of custom documents;
- Ensures custom clearance. Communicates with customs offices;
- Responsible for preparation phase of commissioner agreements;
- Provides quick and exact data for the cost-accounting system;
- Cooperates continuously with the purchase team in the parent company and / or other subsidiaries;

Ubisoft is one of the leading publishers of game software worldwide.
The industry definition of publisher includes three core activities: development (i.e. the creation of game software), publishing (i.e. the acquisition of rights to games and of external licenses as well as product marketing) and distribution (i.e. the physical delivery of the final product to all types of retailers).
Since it was founded in 1986, Ubisoft has gradually and successfully integrated these three core activities. The company now has development teams of exceptional quality, acknowledged expertise in marketing and global distribution channels, with offices in 22 different countries.
Around 2.000 employees all work toward a common goal: the creation of high-quality games for a growing and increasingly demanding audience of gamers.