Asistent Manager/Secretary

Skills and abilities. Candidate must:
- be fluent in English; very well organized;
- have demonstrated high typing ability and proficiency in operating word processing equipment, as well as other office machines such as printers, scanners, photocopiers, etc;
- be able to cope with stress and work extra hours, if required;
- be a good team player.

Major Duties and Responsibilities include:
a. Performs routine legal research by gathering relevant information and documents, under direction, or by compiling legal data from sources such as computer databases, digests, or practice manuals.

b. Performs a wide variety of typing assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.

c. Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, complaints, motions etc.

d. Drafts faxes and correspondence and prepares them for signature; composes complex correspondence in both English and Romanian. Transcribes dictation involving legal terminology.

e. Acts as a screening person by taking incoming calls and transferring them to the relevant attorney.

f. Makes the required arrangements for and organizes teleconferences and videoconferences.

g. Maintains the agenda of his/her assigned attorneys. Provides follow-up on pending actions.

h. Makes attorneys’ travel and lodging arrangements for client/firm-related trips.

i. Makes arrangements for and coordinates appointments and meetings both inside and outside the office.

j. Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents.

k. Is responsible for managing the attorneys’ personal and client files.

l. Enters attorneys’ weekly time sheets into DTE system.

m. Provides translation and interpretation services from/into English.

n. Ensures the attorneys’ correspondence and mail is sent by courier and by express or ordinary mail on a timely basis.

o. Ensures that the attorneys have constant supplies of notepads, pencils, pens and other office supplies.

p. Participates in weekly meetings with the Office Administrator to discuss ongoing activities, issues of concern, and ways of proficiency improvement.

q. Assists other attorneys, receives other responsibilities and administrative duties, as circumstances may require. Ensures that the fulfillment of such other responsibilities and duties does not prevent himself/herself from the expected performance of her/his primary responsibilities and promptly informs the Office Administrator on any conflict between such responsibilities.

International law firm