Assistant Manager

Job Description

Role: Assistant Manager

Reports to: President & CEO

Managing Director

Supervision: N/A

Responsibilities:

• General Responsibilities:

o answering the phone
o meeting the candidates
o offering relationships concerning the projects / openings
o contacting candidates while proposing them for particular projects
o receiving / sending the correspondence
o scanning & typing of documents (when it’s required)
o making coffee / preparing drinks for staff & guests
o maintaining the office in a clean manner

• Particular Responsibilities:

o CVs registering into the database from received e-mails / applications (as per Company’ CV sample)
o making DVs (double-version) of candidates’ CVs before being submitted by the management towards Company’ clients
o interacting with the database for candidates selection when a new project / opening arisen
o assist all Client(s)’ short-listed candidates with the mobilization procedures: visas, medical checking, vaccinations, contracts and other required documents
o preparing all formalities concerning each Company interview: issuing the interview’ schedule(s), contacting the candidates and appointing them as per each day schedule
o keeping direct contact (by phone or e-mail) with all Client(s)’ Logistic Department concerning travel & all the other mobilization procedure of short-listed / employed candidates
o involved, aside the Managing Director, into the pre-screening & short-listing procedures of all candidates

• Special Responsibilities:

o To handle in a time efficiency and right manner all urgent tasks designated by the Company‘ Management.

o Faculty Graduate (preferable) or Student
o Good command of English language
o Previous Human Resources / Recruiting experience it's a plus

I.M.R.A. Ltd., the founder of I.M.R.A. Group of Companies, represents a leading Manpower Supplier within the Oil, Gas, Refining & Petrochemical Industry (www.imra.ro).