Receptionist

The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Main tasks:

- Promote the company by the activity he/she performs;
- Ensure interface with people from outside the company;
- Greet, assist the visitors and introduce them to the persons they meet with, ensuring the right etiquette;
- Assist in the planning and preparation of meetings, conferences and conference telephone calls;
- Receive, direct and relay telephone messages and fax messages, take adequate messages when required;
- Handle caller‘s inquiries whenever possible
- Pick up and deliver the mail;
- Open and date stamp all general correspondence
- Develop and maintain an efficient and accurate archiving and filing system for all relevant documents and correspondence;
- Draft daily correspondence, prepare (independently and as required);
- Prepare and produce documents for conferences, meetings and clients;
- Consolidate, collate and safeguard information;
- Liaise with travel agencies to book transportation and accommodation for business trips of the employees of firm;
- Maintain channels of information (forward information internally and externally);
- Maintain an adequate inventory of office supplies
- Offer assistance to other colleagues (lawyers or business support staff) when workload is high;
- Perform other related duties as required.

Requirements:

- Business sound written and spoken English;
- A further foreign language;
- Good all-round education;
- Good verbal and listening communications skills;
- Experience and empathy in dealing with international clients;
- Professional personal presentation
- Customer service orientation
- Ability to work independently;
- High level of organisation;
- Attention to detail;
- Reliability
- Initiative
- Highly computer literate (MS- Office, Word, Excel, Power Point, Email, Internet);
- Ability to work in a team;
- Ability to lead colleagues and offer them specialised guidance;
- Total discretion

Benefits:

- Opportunity to build a career within an international environment;
- Gain relevant knowledge and experience from a highly qualified team;
- Work within a young and dynamic team;
- Attractive salary package;
- Health insurance;

DLA PIPER - CABINET AVOCAT MARIAN DINU - REPREZINTA BIROUL DIN ROMANIA AL DLA PIPER. ESTE O COMPANIE RECUNOSCUTA PENTRU STANDARDUL RIDICAT SI CALITATEA DESAVARSITA A SERVICIILOR PE CARE LE OFERA PE PLAN GLOBAL.