Resources Assistant

British Council Romania is looking for a strong, analytical and enthusiastic person to join the Resources Team. The role of this job is to ensure administrative support for Resources department and Country Directorate of British Council Romania

• Proven Administrative and Finance expertise
• Strong verbal and written communication competencies
• Strong interpersonal skills
• Accuracy and details orientation
• Proficiency in English
• Computer proficiency required: including Ms Office, SAP.
• Ability to work with different departments

Closing date for applications: Friday 22 May 2009, 17.00 hours.
Short-listed candidates will be contacted by 27 May 2009. The interviews will take place between 28 and 29 May 2009.

Please note: we only accept applications which are submitted on our official application form. We do not accept CVs or other documents.

The full application pack (application form, job description, behavioural competencies dictionary and guidance for external applicants) is available at British Council Bucharest, Calea Dorobantilor 14. An electronic version can be found at www.britishcouncil.ro

Electronic application forms can be sent by e-mail to: recruitment@britishcouncil.ro

For further information please call (021) 307 9600 or write to recruitment@britishcouncil.ro

To support Head Resources with administrative tasks

• Gather the HR administrative needs of the office and liaise with the HR administrative delivery agency
• Maintenance of the recruitment/training documents
• Maintain the relationship with Medical, HR and L&D vendors

To support the Country Director

• Handle incoming and outgoing calls
• Manage correspondence
• Set-up meetings and appointments
• Organize travel (by car, train, plane)
• Update the appointments/meetings in the diary
• Book hotel rooms and venues
• Organize diverse payments for travel, entertainment, running costs

Provide financial and logistic support for operations within Resources department

• Organize events ( room booking, arrange travel, food and accommodation)
• Maintain the relationship with vendors and update them in the system
• Liaise with cleaning and security to ensure communication, payments and time-logging.
• Arrange the payments and reconciliations for Resources department (HR, Facilities and IT)
• General administrative work: keeping additional records of payments, getting confirmation from vendors receiving payments, arranging cash payment for different bills coming for Resources.
• Park and post various financial journals issued by OM roles

We are the UK's international organisation for educational opportunities and cultural relations, with offices in 229 towns and cities, within 110 countries worldwide and 7,900 staff members.

We strongly believe in internationalism, a commitment to professionalism and an enthusiasm for creativity. These qualities, coupled with our integrity and our conviction that cultural relations can help individuals and the world community to thrive, make the British Council a good partner and a special place to work for.

Working for the British Council gives you the unique opportunity to be part of a modern, rapidly changing organisation with worldwide influence and impact.

Be creative. Be successful. Make a difference.
www.britishcouncil.ro