Office assistant

Minimum Qualifications

1.Knowledge: Basic secretarial knowledge. Basic accounting knowledge is a plus.

2.Experience: Entry level, assistant experience is considered an advantage.

3.Skills and Abilities: Ability to work with a minimum of supervision and to input into management processes, systems and procedures. Experience with the usual Microsoft Office tools, particularly Word and Excel. A very good level of written and spoken English. Open and communicative, dynamic attitude.

Major Duties and Responsibilities

Treasury Operations:

1.Maintains the petty cash in Bucharest Office;
2.Records transactions data into the computerized accounting system on a timely basis and ensures subsequent verification thereof;
3.Provides proper documentation of outstanding advances with project staff and takes the necessary steps to ensure that these are recovered on a timely basis;
4.Verifies that outstanding travel advances are cleared before issuing new travel advances;
5.Files all accounting support documents, reconciliations and analyses in accordance with statutory/project requirements;


Other Administrative Duties

1.Duly notifies the Financial Manager RO and the Romanian Programme Coordinator of any new fixed asset acquisitions and subsequently updates the register of all physical assets belonging to the programme/projects;
2.Assist the Finance & Administration Officer RO in carrying out physical inventories and in reconciling the results to the fixed assets register
3.Properly files all documents on a timely basis and assists in the development and maintenance of appropriate archives in accordance with donor and legal requirements;
4.Assists the Finance & Administration Officer RO in the development and operation of a system for dealing with the day-to-day running of the Bucharest office, including ensuring office security, cleaning services, maintenance, purchase of consumables and other office supplies, courier and other communications services, management of the rent contract, telephonist and receptionist services.

WWF ( World Wide Fund for Nature) is the biggest nature conservation organisation, working in more than 100 countries for the benefit of people and environment.

WWF Danube Carpathian Programme is working in the region since 1998 and has an office in Romania since 2003. Currently a team of 15 people are developing projects in the fields of rural development, freshwater and forests conservation, natural protected areas as well as lobbying and advocacy activities on regional and national environmental issues.

We are working in an open and dedicated atmoshphere and are looking for similar motivated partners and colleagues.