OFFICE ADMIN

Office administration and operations:

-under general supervision, plans, organizes, and manages the integrated administrative activities ensuring compliance with company policies and procedures regarding office administration,
-acts as the main day-to-day administrative and operational liaison with other departments on behalf of the office management and functional teams,
-manages daily administrative operations in the organization, supervises and trains all office employees regarding the administrative procedures, as appropriate for the position they have

Polices and procedures:
-coordinates facilities planning and develops procedures to control and assign office space and equipment,
-participates in the planning activity of department policies and operations; ensures the fiscal, operational and personnel practices are in compliance with regulations; assists and provides inputs to determine strategic objectives for the department; interprets company and department policies and advises the HUB personal on their provisions.

Financial responsibilities:
-oversees and coordinates the office expenses activity, operates within budget’s limits for purchasing, inventory management and travel activities by following the HP and subcontractor’s procedures in place.

Equipment and inventory:
-maintains the office equipment functionality, verifies if there are no abuses regarding the usage of office materials and equipment, and takes prompt actions whenever misuses occur in order to ensure the right protection of the office goods and materials

Ordering and stock management
-applies company purchase policies respecting the functional need,- continuously looks for minimizing costs,
-maintains the relation with suppliers, provides stock management for consumables and other materials used in the HUB, keeps a clean and accurate control of hub expenses,
-follows up on the supplies’ quality and takes proper actions in order to ensure the agreed quality and standards if needed.

Job Description:

The Office Admin is accountable for performing general and specific administrative tasks involved by the functional departments.

Responsibilities:

She/he is the main contact on admin related matters for employees and management, assists and provides logistic and financial operations and assumes the ownership for all the escalations related to administrative issues. The Office Admin follows the procedures and guidelines in the daily tasks, having full admin responsibility for the general activities, processes and tasks assigned to her/him. She/he is responsible for operational excellence, customer satisfaction and financial objectives received at department, team or individual level. The Office Admin assists her/his Manager in leading and coordinating the Office activities, searches for relevant information, assists with analysis, compiles data for reports, and manages work processes following manager’s directions and other established administrative procedures. She/he is the first one responsible for protecting company’s property, assets and security.

Company offer: Attractive sallary package and supporting environment

Compania noastra imbina experienta, expertiza, managementul activ si cultura creativa. Asiguram clientilor nostri know-how-ul si cunoasterea pietei din Romania pentru a ajuta dezvoltarea unui proiect de succes. Forta companiei APT Resources & Services consta in insasi echipa si in devotamentul ei pentru a oferi de fiecare data cele mai bune performante. Domeniile noastre de specialitate se incadreaza in servicii profesionale de resurse umane, incluzand recrutare & selectie de personal si consiliere in cariera.