Executive Assistant

Do you combine the organizational talents of an office manager, the recordkeeping savvy of a financial whiz, and the professional foundation of a committed secretary? Then we found you and you found us!

Requirements:

• Bachelor’s degree
• A minimum of 1-year experience in a similar position, with responsibilities of managing executive calendars, setting meetings, writing correspondence and receiving guests.
• PC literacy - MS Office programs: MS Outlook, MS Word, MS PowerPoint and MS Excel
• Proficiency in English, including business English vocabulary and style
• Poise and people skills, with exemplary interpersonal guest relations and customer services abilities
• Excellent verbal and written communication skills, including shorthand/speedwriting
• Excellent planning and organizing abilities
• Ability to multi-task, prioritize and adjust to changing deadlines
• Ability to handle sensitive and confidential situations and information with high professionalism
• Attention to detail - excellent proofreader who can provide error free documents on first submission
• Ability to take and transcribe minutes of executive level meetings
• Resourcefulness

Role:

The Executive Assistant manages day-to-day workflow of the manager’s activities, insuring a very good functioning of all administrative areas, also handling in the most proper manner all company reception duties.

Responsibilities:

Assisting duties:

• Handles incoming manager’s correspondence (phone, mail and e-mail)
• Schedules manager’s appointments, by keeping an organized and easy to follow agenda and by coordinating all arrangements for inside and offsite meetings
• Makes travel arrangements
• Provides high-level administrative support by conducting research for reports and/or spreadsheets
• Organizes and prepares paperwork, such us material for key management meetings
• Prepares statistical reports and presentation materials
• Handles filing and databases as needed
• Writes business correspondence
• Handles business translations
• Acts as a liaison between the manager and the rest of the company
• Strives to build confidence and strength in the company

Reception duties:

• Answers and transfers all incoming company phone calls or relays information to appropriate individuals
• Handles all incoming and outgoing correspondence, receiving also all the office directed company e-mails
• Performs general customer care
• Operates faxes, copying machines and scanners
• Maintains filing and record keeping
• Occasionally may handle company translations related to different urgent projects
• Performs protocol duties

A Rond este o companie matura si inovativa, care dezvolta aplicatii web dinamice.

O companie cu un portofoliu de site-uri cu peste 1 500 000 de afisari pe luna.

www.arond.ro